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Administrative Assistant III - Student Health Center

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Administrative Assistant III - Student Health Center

Salary

$23.97 - $25.50 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA - JR106819 - 06/25

Department

Colorado School of Mines

Opening Date

06/18/2025

Closing Date

6/30/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1500 Illinois St. Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Human Resources, 303-273-3250, [email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Located in the foothills of the Rockies, a short walk from downtown Golden, Colorado, Mines campus is home to a close-knit community of change makers, boundary breakers and problem solvers. Not an engineer? No problem! Join the Mines team as an Administrative Assistant III, supporting health care services to our student population at the Coulter Student Health Center. For more on the Health Center and the vital work they do, please visit: https://www.mines.edu/student-health/.

Mines is proud to offer excellent benefits and perks, including:

+ Choice of Medical, Dental, and Vision Insurance plans

+ Generous vacation and sick leave plus 13 paid holidays (including a week off between Christmas and New Year’s Day)

+ Enrollment in Colorado’s State pension plan (PERA) and optional retirement plans

+ Parental Leave and an on-site daycare center

+ Reduced cost tuition for employee and family members

+ Life and Disability Insurance

+ Professional growth and training opportunities

+ Free tickets to Mines sporting events, and discounts programs through the State of Colorado

+ Colorado State Employee Assistance Program

+ Access to a world-class recreation center and discounted equipment rentals at our Outdoor Rec Center

+ Community Alliance groups bring together employees for professional development, networking, and community involvement

+ Access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

+ Free RTD Ecopass

+ Steady and reliable Monday-Friday schedule and work-life balance

Description of Job

The purpose of this position is to provide full time front desk/reception and clerical/administrative support for the Student Health Center. For more on the Health Center and the vital work they do, please visit:https://www.mines.edu/student-health/.

We are excited to invite you to join Mines as an Administrative Assistant III in the Health Center! This is a fantastic opportunity to work in a positive, supportive environment with a Monday through Friday schedule, offering excellent work-life balance. You’ll be part of a vibrant college campus atmosphere, surrounded by a beautiful setting that fosters both personal and professional growth. If you're looking to thrive in a collaborative setting while making a meaningful impact, we would love to hear from you!

Our employees say:

"Working in the Mines clinic provides the opportunity for work life balance that did not exist for me working in a hospital setting. The 8-5 schedule allows me time with family and friends before and after work and doesn't leave me feeling drained like I did with 12 hour shifts. It's easy to schedule doctor's appointments during the work week and I don't have to take the entire day off, plus I get to work out in the Mines Rec center or walk around campus or downtown Golden during my lunch. One of the biggest benefits is having every weekend and holiday off! That never happened working in the hospital."Amy-RN

•By working at this clinic, you are classified as a state employee, which comes with a variety of beneficial perks. You will have weekends free and can take pleasure in the scenic environment during your lunch hour. This position promotes a commendable work-life balance. The positive surroundings have facilitated my ability to contribute my best self to my professional responsibilities every day”.Holly-CMA

Administrative Assistant III Duties include:

+ Maintenance of Student Health Center administrative files

+ Front office reception and clerical/administrative support

+ Immunization Compliance support

+ Management of Student Health Center student staff

+ Management of Social Media Content

Please note: this position reports to campus Monday - Friday; 8:00- 5:00.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:

Three (3) years of relevant experience in an occupation related to the work assigned to this position, which included in customer service, administration, and basic computer proficiency.(Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years(Transcripts must be attached for educational credit)

PREFERRED QUALIFICATIONS:

+ Associates Degree or some college coursework in Business or Healthcare Administration.

+ Experience working at a front desk in a medical or dental setting.

+ Previous experience with patient scheduling in a hospital or clinic setting.

+ Familiarity with electronic health record (EHR) systems, practice management software, and scheduling software.

+ Basic knowledge of medical terminology

+ The ability to handle multiple tasks simultaneously in a fast-paced environment.

+ Strong attention to detail

+ Efficiently managing schedules and paperwork

+ Ability to handle unexpected situations and patient concerns effectively.

+ Ability to maintain composure in a demanding environment.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

This position requires three (3) years of relevant experience in an occupation related to the work assigned to this position, which included in customer service, administration, and basic computer proficiency. OR A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years (Transcripts must be attached for educational credit) Do you meet this requirement?

+ Yes

+ No

02

If you answered "yes", please explain how you meet this requirement, including titles and dates of service. If you answered "no", please enter "n/a".

03

This position prefers experience working at a front desk in a medical or dental setting, previous experience with patient scheduling in a hospital or clinic setting. Do you have this experience?

+ Yes

+ No

04

If you answered "yes", please explain how you meet this requirement, including titles and dates of service. If you answered "no", please enter "n/a".

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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