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Admin. Assistant 1 - Gift Processor Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Please submit a cover letter, resume, and contact information for three professional references, including at least two past/current supervisors.

+ PLEASE NOTE: References will be contacted at the time of on-campus interviews.

If you received a canvass letter, you must respond to the canvass in ELMS, OR scan and upload your canvass letter, OR return your canvass letter by mail.

*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Vacancy Announcement

Position Information

Campus Title Admin. Assistant 1 - Gift Processor

Department College Advancement

Position Summary

HIGHLIGHTS

SUNY Geneseo is seeking a detail-oriented and highly organized Gift Processor to join our College Advancement team. In this position, you’ll play a vital role in the success of our fundraising efforts by ensuring the accurate recording, processing, and reporting of charitable contributions. You’ll work closely with both the College Advancement and Accounting Services Firm and/or Geneseo Finance Office to maintain data integrity, uphold donor confidentiality, and support donor stewardship efforts.

Required Qualifications

MINIMUM QUALIFICATIONS

You must meet one of the following requirements:

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.

NY HELPS : Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Preferred Qualifications

DEPARTMENTAL OPERATING NEEDS

+ Prior experience in gift processing, data entry, finance, or advancement services is strongly preferred

+ Proficiency in Microsoft Office Suite (especially Excel and Word)

+ Strong organizational skills and keen attention to detail

+ Ability to maintain confidentiality and handle sensitive data with integrity

+ Excellent time management skills

+ Strong communication and interpersonal skills

Posting Details

Posting Details

Posting Number C494

Number of Vacancies 1

Line # to be filled 00161

Full or Part-time Full-Time

Appointment Type Permanent

Job Posting Date 06/18/2025

Job Posting Closed Date 07/06/2025

Salary Dependent on level of hire, starting at $40,391*

Special Instructions to Applicant

Please submit a cover letter, resume, and contact information for three professional references, including at least two past/current supervisors.

+ PLEASE NOTE : References will be contacted at the time of on-campus interviews.

If you received a canvass letter, you must respond to the canvass in ELMS , OR scan and upload your canvass letter, OR return your canvass letter by mail.

*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

About SUNY Geneseo

Mission Statement

We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.

Vision

We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.

Values

The Geneseo campus community is guided by our beliefs in and commitments to the following values:

+ Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.

+ Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.

+ Belonging: Welcoming a diverse campus community that supports and celebrates

different identities, promotes equity and inclusion, and respects the ideas and

contributions of each individual.

+ Civic Engagement: Encouraging active participation grounded in self-reflection,

empathy, and an ethical commitment to the common good of our local and global

communities.

+ Sustainability: Building a culture of well-being that integrates and applies principles of

environmental, social, and economic stewardship informed by an understanding of the

past and our obligations to the future.

Equal Employment Opportunity/Affirmative Action Employer

SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.

Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.

To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email [email protected] ([email protected]%[email protected]%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (https://www.youtube.com/watch?v=0E28zJDeYTU)

Background Investigation Statement

All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.

Clery Statement

Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.

Quick Link for Postings https://jobs.geneseo.edu/postings/5271

Job Duties/Responsibilities

Job Duties/Responsibilities

Job Duty/Responsibility

Function 1: Donation Processing

+ Accurately process and record all charitable contributions, including online gifts, recurring donations, matching gifts, payroll deductions, cash, and non-cash contributions.

+ Utilize a Remote Capture terminal to deposit checks.

+ Generate and distribute timely gift receipts and donor acknowledgement letters.

+ Reconcile deposits and ensure proper fund allocations in collaboration with the Accounting Services Firm and/or Geneseo Finance Office.

Percentage Of Time 60%

Job Duty/Responsibility

Function 2: Data Maintenance

+ Maintain donor and gift records using Ellucian CRM Advance and other fundraising software.

+ Create and run regular gift reports and summaries for internal and external stakeholders.

+ Assist with data audits and clean-up projects to ensure database integrity.

+ Handle sensitive donor information with discretion and confidentiality.

Percentage Of Time 20%

Job Duty/Responsibility

Function 3: Communications

+ Manage the Advancement Services inbox and respond to requests

+ Collaborate with Advancement Services, Donor Relations, and the Accounting Services Firm and/or Geneseo Finance Office to support fundraising and stewardship activities

Percentage Of Time 20%

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Please select the minimum qualification requirement that you meet. Requirement descriptions can be found above under 'Minimum Qualifications'.

+ Reassignment Requirement

+ Administrative Assistant Trainee 1 Transfer Eligibility Requirement

+ Administrative Assistant Trainee 2 Transfer Eligibility Requirement

+ Administrative Assistant 1 Transfer Eligibility Requirement

+ Reinstatement Requirement

+ Civil Service Canvass Letter

+ NY HELPS

+ I do not meet any of the above requirement qualifications.

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents