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Description

On behalf of our client, a fast growing company located in Cerritos, we are looking for a Senior Accounts Payable Associate.

JOB SUMMARY:

Responsible for managing accounts payable process including ensuring all invoices are approved, determining the general ledger codes for each invoice, entering invoices into databases, paying invoices, performing check runs and mailing out or wiring payments to vendors for various entities. Work with other AP Associates to ensure proper coverage for all entities.

MAJOR DUTIES AND RESPONSIBILITIES:

• Manage the invoice process including data entry, general ledger coding, approval verification and payment.

• Assemble invoices into categories and batches to be processed for payment.

• Verify vendor information for accuracy including addresses and Federal ID numbers.

• Calculate all extensions and totals on invoices, calculating and taking discounts.

• 3-way matching of invoices with purchase order and packing slip copies.

• Determine if taxable or tax-exempt.

• Determine GL Codes required for each invoice and record it accordingly.

• Review check registers and associated check and invoice back-up to ensure accuracy.

• Reconcile monthly credit card statement which includes assembling all back-up documents and reviewing information for accuracy and to identify any fraudulent activity.

• Review accounting email folders and distribute to appropriate person(s).

• Assist AP Associates to help them resolve any issues that may arise.

• Review weekly wires for all entities as needed.

• Reconcile vendor statements for accuracy and all invoices are entered into the accounting system.

• Assist with check count, check inventory, and check distribution.

• Provide good customer service when vendors inquire about payment status.

• Contact vendors to clarify any questionable invoice items and prices; contacts purchasing department to request necessary information for any discrepancies between PO and invoice.

• File 1099s at the end of the year for 1099-NEC, 1099-MISC, and 1099-INT for 1099 Vendors.

• Ability to research discrepancies on invoices and work with vendors to reconcile accounts.

• Assist with preparing training materials and presenting to team.

• Ensure that the proper approval has been acquired for timely payments for all invoices.

• Copy, scan, file, and organize invoices and other accounting department documents.

• Other accounting and administrative duties and projects assigned by AP Manager and senior leadership.

Requirements

• Bachelor’s Degree in Accounting a plus

• Two years of accounting experience

• Intermediate level user for Microsoft Outlook, Excel, and Word

• Demonstrates positive interpersonal relations in dealing with supervisors, co-workers, and other employees so that productivity and positive employee relations are maximized.

• Exhibits a positive attitude toward the organization, his/her job, and others.

• Shows concern and respect for others by dealing with people in a compassionate, sensitive, and responsive manner.

• Promotes change and is proactive in suggesting change and new ways of doing things.

• Respects the confidentiality of others.

• Comply with company policies including employee handbook, quality improvement and safety guidelines.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .