• Administrative Assistant/Scheduler

    Green Power Energy (Durham, CT)


    The Administrative Assistant/Scheduler at our Durham, CT office will report directly to Green Power Energy’s Office Manager. The Administrative Assistant/Scheduler will be responsible for scheduling all Solar Site Surveys as well as completing a range of administrative tasks, such as completing solar applications and following up the status of projects with local municipalities .

    Responsibilities:

    + Check and handle the correspondence of emails in a timely manner

    + Answer all incoming calls and transfer calls to colleagues accordingly

    + Communicate with our customers via phone and email in a professional manner

    + Provide data entry support and maintain the company’s CRM daily

    + Schedule site surveys the same day as jobs are sold

    + Order Eagleview reports and update calendar events when onsite measurements are needed

    + Assign Site Capture templates to survey techs

    + Check in surveys as they have been completed

    + Follow up with surveyors on aging files to be uploaded

    + Apply for zoning and town permits and mail checks for permit fees

    + Order office supplies and equipment

    + Send customer documents using Docusign envelopes

    + Fill out HOA applications

    + Assist the Office Manager with all tasks assigned

    + Update customers on the progress of their applications

    + Follow up with local municipalities on the status of applications and utility releases

    + Assist with training other employees as needed

    Requirements

    + Excellent organizational skills

    + Outstanding verbal and written communication skills

    + Advanced proficiency in Microsoft Office and/or Google Suite (Excel, PowerPoint, Word)

    + Must be motivated and ready to work in a fast paced environment

    + Comfortable with taking instructions and following tasks to completion

    + Ability to work independently, manage multiple tasks and projects

    + Ability to work within a team environment and provide back-up support to other Project Coordinators and Managers as needed

    + Maturity to handle confidential issues and communicate effectively with team members and Senior Executives

    + Handle customer concerns with care and a positive attitude

    + In office, 40-hour work week, Monday through Friday 8:30am-5pm

     

    Benefits

     

    + W-2 Employee

    + Retirement Plan (401k)

    + Paid Time Off (Vacation, Sick & Public Holidays)

    + Health Care Plan (Medical, Dental & Vision)