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Compliance Specialist

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Compliance Specialist

Salary

$82,338.00 - $121,086.00 Annually

Location

Rochester MN 55904, MN

Job Type

Regular FT

Job Number

20250053

Department

Administration

Opening Date

06/16/2025

+ Description

+ Benefits

+ Questions

POSITION DESCRIPTION

The City of Rochester invites applications for the position of:

Compliance Specialist

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.

We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together

Nature of Work

The Compliance Specialist is a professional providing administrative, analytical, and management support services to enable compliance with Destination Medical Center (DMC) and City of Rochester statutory requirements. This role will promote and monitor Women and Minority Owned Business Enterprises (WMBE) participation in public infrastructure construction and contracting as well as increased participation in workforce employment opportunities for women and minorities through the implementation of compliance requirements, record-keeping and auditing. The Compliance Specialist works closely with City divisions and departments; as well as external contractors and agencies, to coordinate compliance efforts to achieve participation targets on designated projects.

Starting salary range is $82,338-$96,868 depending on qualifications, with advancement to $121,086.

To have your application considered in the first round of reviews, please apply before July 14, 2025 . Applications will be accepted until the position is filled.

DUTIES AND RESPONSIBILITIES

The responsibilities listed below are representative of the scope of work performed within this classification. Work is performed both independently and in cooperation with the Director of Diversity, Equity and Inclusion, the Deputy City Administrator, and/or in coordination with other City teammates, operating partners, community groups, and other public and private organizations.

*Support the development and implementation of compliance programs for required projects.

+ Coordinate project compliance plans, schedules, and resources to optimize execution of program.

+ Work closely with developers and contractors to explain the City's and Destination Medical Center Targeted Business Enterprise Utilization Plan, Prevailing wage and American Made steel requirements.

+ Work with contractors to prepare bid packages that meet WMBE goals based on contract values.

+ Coordinate and provide web-based system training to contractors and sub-contractors.

+ Monitor and maintain appropriate metrics to enable evaluation and continuous improvement.

+ Maintain positive working relationships with all stakeholders.

*Monitor project progress towards achieving WMBE goals.

+ Monitor project execution and produces periodic reports to communicate status in clear and unambiguous terms to management and end user personnel.

+ Request and maintain Workforce Participation Plans from prime and subcontractors on projects.

+ Conduct on-site monitoring of DMC and City Public Infrastructure Projects for compliance with legislative requirements.

+ Track workforce participation, payroll records, and purchases with compliance software throughout project life cycle.

+ Recommend corrective and preventative actions in response to audit findings and any emergent program fail points.

*Prepare and maintain required recordkeeping.

+ Generate monthly reports on WMBE participation, prevailing wage and American Made Steel.

+ Complete monthly field Labor Compliance interviews.

+ Maintain evidence of bid compliance and good faith efforts for public infrastructure by project bidders.

+ Maintain database of eligible contractors and sub-contractors.

*Perform other duties as assigned or necessary.

*ESSENTIAL FUNCTIONS

MINIMUM QUALIFICATIONS

Education and Experience

A Bachelor's degree in Business Administration, Economics, Management, Public Administration, Construction Management or closely related field from an accredited four-year college or university AND three (3) years of full-time experience in compliance management, contract administration or project management.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may also be considered.

If this work interests you but you are unsure if you meet all the job requirements listed above, please apply anyway! Your experience is likely more applicable to the role than you think, and the City is interested in candidates who can bring not only technical expertise but a variety of lived experience to the team.

Licenses and/or Certifications

Valid driver's license

Desirable Qualification

Project Management Professional (PMP) Certification.

ADDITIONAL INFORMATION

PHYSICAL AND ENVIRONMENTAL CRITERIA

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary to Light Work : Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Frequent demands: sitting, fine dexterity

Occasional demands: standing, walking

Sensory requirements necessary in the performance of the essential functions of this position include sight and hearing

Environmental conditions that may exist in the performance of the essential functions of this job include:

Walk on uneven ground (gravel, rocks, mounds, construction sites)

Work at heights (such as on scaffolding or ladders)

Working around moving machinery (fork-lifts, tractors, mowers)

Protective equipment required (respirator, mask, earplugs, gloves, eyewear, etc.)

EMPLOYEE BENEFIT AND RETIREMENT SUMMARY (https://www.rochestermn.gov/home/showdocument?id=36371&t=637988555643816877)

01

The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. You must be honest and accurate in answering the supplemental questions and do not type "see resume". You may also be asked to demonstrate your knowledge and skills in a work sample or during an interview for this position. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

+ Yes

+ No

02

What is your preferred name?

03

Which of the following best describes your level of education?

+ High school diploma or equivalent G.E.D.

+ Less than 2 years post-secondary training

+ Completion of a 2 year program or degree

+ Completion of a 4 year program or degree

+ Completion of a Master's degree or higher

+ None of the above

04

Other than your High School diploma/GED, which of the following best describes the field of study for your degree?

+ Business Administration

+ Economics

+ Management

+ Public Administration

+ Construction Management

+ A field of study closely related to the above

+ My degree is in an area NOT RELATED to any of the above

+ N/A - I do not have a degree

05

Do you possess a Project Management Professional (PMP) certification?

+ Yes

+ No

06

Which of the following best describes your years of employment experience in compliance management, contract administration, or project management?

+ No experience

+ Less than 3 years

+ More than 3 years, but less than 5 years

+ More than 5 years, but less than 7 years

+ More than 7 years, but less than 10 years

+ More than 10 years

07

Please describe your experience in compliance management and/or contract administration in detail. If no experience, type N/A.

08

Tell us how your professional, educational and lived experiences would help you be successful in this role.

09

Does your experience include any of the following? (Select all that apply)

+ Creating and monitoring compliance plans

+ Auditing financial and payroll records

+ Reviewing applications and documents for compliance with regulations

+ Database management

+ Collecting, managing, and analyzing data for utilization compliance reporting

+ Administering contracts

+ Working with developers and contractors

+ Preparing bid packages

+ Working with women and minority owned businesses

+ N/A - I have not performed any of these duties

10

Do you have a valid driver's license?

+ Yes

+ No

11

CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?

+ Yes

+ No

Required Question

Employer

City of Rochester

Address

201 4th Street SE Rochester, Minnesota, 55904

Phone

(507) 328-2555

Website

https://www.rochestermn.gov/employment

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