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Posting Detail Information

Working TitleHuman Resources Specialist

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202500831AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib I

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$50,000-$60,000; Salary is commensurate with experience and qualifications.

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on06/26/2025

Description of Work Unit

Human Resources

The Human Resources department at the CSU Health Network is dedicated to promoting a culture that is characterized by diversity, equity, inclusion, integrity, service, open communications, employee engagement, and mutual respect. The HR staff works closely with leadership to develop and implement solutions, policies, programs and processes that support initiatives of the CSU Health Network. The HR staff provide a full range of services to all employees that include talent management; onboarding and orientation; payroll and compensation; leave management; training and organizational development; employee relations; policies and procedures interpretation, and performance management. All efforts adhere to lawful, ethical and equitable standards. The HR department provides services between the hours of 8:00 am – 5:00 pm Monday-Friday, providing attractive work schedules for staff.

CSU Health Network

The CSU Health Network ( CSUHN ) at Colorado State University provides a full range of cost-effective mental health and primary care medical services on campus, referral for community specialty care, and comprehensive health education and prevention services programming. Services such as physical therapy, dentistry, and optometry are available. The CSU Health Network is active in creating a healthy campus environment to support learning and success. For more information about the CSU Health Network at Colorado State University, seehttps://health.colostate.edu/

Division of Student Affairs

The Division of Student Affairs fosters a welcoming and sustainable campus community that supports students and staff holistically. We collaborate across the University to inspire and empower students to be active learners inside and outside the classroom, successful graduates, and engaged global citizens. We support student success through an array of services and resources including housing, dining, recreation, student government, student organizations, as well as legal, career, health, well-being, belonging, and crisis services. The Division employs 900 career staff, 2,000 student and hourly staff, and manages a budget of over $250 million.

Why work at Colorado State University?

CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine’s “America’s Best Employers by State!”

We are looking to add individuals to our team who have the following characteristics:

+ Confidence – they expect success in what they do

+ Compassion – they have genuine care and concern for others

+ Commitment to Inclusive Excellence – they engage principles of diversity, equity, inclusion, and justice in all they do, valuing a supportive community where everyone’s contributions are valued, and all voices are heard

+ Empowerment – they use their knowledge and skills to adjust, change, and improve daily tasks/work for themselves and others

+ Integrity – they are honest, and others trust them

+ Responsibility – they take ownership of decisions and actions

Our Investment in You

Colorado State University ( CSU ) is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family.

These CSU resources help with many aspects of your life – financial, physical, emotional, family, workplace wellness. These resources are part of our investment in you.

Employees are benefits eligible when working a minimum of 20 hours per week; benefits outlined below reflect full-time status of 40 hours per week; some benefits would be prorated for part-time status.

+ Attractive daytime work schedule that is flexible yet consistent Monday-Friday, with no night or weekend shifts

+ Generous amount of paid time off to include 24 vacation days, 15 sick days, 11 paid holidays, annually

+ Comprehensive and affordable benefits programs and services including Medical, Dental, Vision, Life, Disability, Parental Leave, work/life resources, and more

+ Substantial employer match between 10% – 21% depending on retirement program

+ Robust Employee Assistance Program ( EAP ) and Well-Being Hub for your overall well-being

+ Discounted staff memberships in campus recreation center

+ FREE college credit courses (up to 9-semester credits per year) through the Employee Study Privilege program

+ Up to 50% resident, regular on-campus tuition for eligible family members through the Tuition Scholarship Program

+ FREE employee growth opportunity through CSU Talent development

+ After-school programs and summer camps for kids

+ Community Discounts

+ FREE MAX transit use with CSU identification

For more detail about these and other Health and Welfare benefits and Commitment to Campus programs, visit our CSU Well-Being Hub athttps://hr.colostate.edu/well-being-hub/and our Benefits programs for Administrative Professional employees:https://hr.colostate.edu/current-employees/benefits/afap/.

Retirement Programs

While employees of CSU do not contribute to Social Security, the University and the state of Colorado offer competitive retirement plans. As a condition of employment and required by Colorado law, employees are required to participate in either the University’s Defined Contribution Plan ( DCP ) or the Public Employee’s Retirement Plan ( PERA ) of Colorado. Each plan offers a generous employer match between 10% – 21%. For more information, visit:https://hr.colostate.edu/current-employees/benefits/afap/retirement/.

Top Public Research University

Colorado State University is one of the nation’s top public research universities and an institution on the rise. In the last decade, CSU has:

+ Produced record enrollment

+ Built on all-time highs in student diversity and student success

+ Delivered groundbreaking research driven by a highly productive faculty

+ Revitalized campus through a transformational building campaign

+ Shaped an unrivaled learning environment where nine of 10 recent graduates say they would choose CSU again and rate their education as excellent

Campus Culture and Principles of Community

Colorado State University has a campus culture that is driven by a desire always to do better and a vision to be the best place to learn, work, and discover. Our Principles of Community – Inclusion, Integrity, Respect, Service, and Social Justice – reflect our core values and support CSU’s mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. For more information visit:https://hr.colostate.edu/prospective-employees/our-people/.

Tobacco and Smoke-Free

Colorado State University is a tobacco and smoke-free campus. For the health of our university community, the use of smoking, vaping or tobacco products is prohibited on CSU grounds or in buildings.

Live in Fort Collins

Fort Collins has been home to CSU since the University’s inception in 1870. It is a vibrant, friendly city of 161,000 tucked against the foothills of the Rocky Mountains in Northern Colorado, 60 miles from Denver. The strong local economy is noted particularly for a broad range of outdoor activities and a thriving arts and entertainment industry.

Position Summary

The Human Resources Specialist develops collaborative working relationships with supervisors and employees in the Health Network to deliver confidential consultation, training, and support relating to human resources programs, processes, and systems. Responsibilities include position description creation and modification; recruitment and selection; payroll reconciliation (time and leave administration); HR reporting; Conflict of Interest facilitation; policy interpretation; organization, division and CSU project support; employee education and training; employee onboarding and offboarding; personnel file management; records retention according to CSU and federal regulations; and other HR administrative services.

The Human Resources Specialist reports directly to the Senior Human Resources Manager at the CSU Health Network.

Required Job Qualifications

Education/ Experience

+ Three years of progressive experience providing Human Resources services, supporting programs, processes, and systemsOR;

+ Associate’s degree in Human Resources, Communications, Business Administration, or related field and two years of Human Resources experienceOR;

+ Bachelor’s degree in Human Resources, Communications, Business Administration, or related field and one year of Human Resources experience

Knowledge, Skills, Abilities and Other Characteristics

+ At least one year of experience with time tracking and leave management for bi-weekly and monthly payroll processes

+ Experience utilizing Human Resources Information Systems ( HRIS ) systems for data entry, data analysis, and reporting to manage the full life cycle of employment activity

+ Experience interpreting and implementing a variety of complex human resources policies and procedures, while complying with state regulatory requirements, federal laws, University policies, and best practices

+ Proficiency using Microsoft Office

+ Dependable and committed to consistent attendance

Preferred Job Qualifications

Education / Certification

+ Bachelor’s degree from an accredited institution in Human Resources, Communications, Business Administration, or related field

+ Professional human resources certification, such as Society of Human Resource Management ( SHRM ), Professional in Human Resources ( PHR ), or equivalent

Experience

+ Five years of progressive experience providing Human Resources services, supporting programs, processes, and systems

+ Three years of experience with time tracking and leave management for bi-weekly and monthly payroll processes

+ Employee onboarding and offboarding experience

+ Human resources administration experience in a large organization with multiple employee types and classifications

+ Professional experience working in a higher education institution

+ Demonstrated experience effectively leading and managing multiple projects, priorities, and tasks utilizing effective organization and project management

+ Experience writing position descriptions and facilitating recruitment and selection processes; facilitating processes within a university setting and/ or the State of Colorado classified system a plus

Knowledge, Skills, Abilities and Other Characteristics

+ Advanced skills using Microsoft Office Excel

+ Ability to research and analyze policies, programs, and initiatives to make recommendations for quality improvement

+ Take initiative and work independently with a high level of self-motivation and resourcefulness

+ Interpersonal skills to build strong relationships and work effectively in teams (e.g., active listening, collaboration, de-escalating difficult conversations, and awareness of self and others)

+ Verbal and written communication skills when disseminating and/or presenting information to staff and campus partners

+ Problem-solving, sound judgment, and critical thinking skills to navigate employee needs in a complex organizational structure

+ Maintain accuracy during data entry and mathematical computations

+ Rapidly switch between tasks to provide excellent service to management and employee walk-ins, emails, and phone calls

+ Exceptional work ethic, adheres to strict confidentiality guidelines, and high standards of professionalism

Essential Duties

Job Duty CategoryNew Hire Onboarding & Off-Boarding

Duty/Responsibility

Onboarding Administration for All Employee Groups:

+ Requests the Hiring Authority to complete the Computer Account Request Form and Employee Data Form

+ Schedules onboarding meetings with Health Network Compliance and Immunizations departments

+ Schedules the human resources onboarding meeting with the new employee and supervisor

+ Sends new hire welcome letter and instructions to complete the I-9, employee section of the Employee Data Form and eID/ePassword; provides information on documents to bring on their first day of employment

+ Completes new employee action in the human resources system to ensure the employee can begin work on their first day of employment

+ Meets with new hire to complete new hire paperwork; start the New Employee Checklist; and provide information on retirement, benefits, parking, Health Network, employee resources, and so forth

+ Facilitates the process to request system access for supervisors, for example CSU Talent Management System roles, human resources system, TimeClock Plus time and leave tracking system, and Kuali financial system

+ Sends required new hire paperwork to CSU Central HR Operations for approval

+ Adds new employee email address to appropriate Heath Network human resources distribution lists and the Health Network human resources organization chart

+ Adds building access in CCure building and door access software

+ Adds new employee to various lists that support other human resources functions

+ Sets up new employee personnel file

+ Coordinates distribution of forms that are required to go to other Health Network departments (Accounting, Communications)

+ Sends email notifying appropriate Health Network departments to take other actions for new hire set-up (e.g., Health Network phone lists, web page, Billing and Coding, Medical Records, Employee Health, Quality Assurance and Compliance, IT, Communications

+ Provides instructions on how to track time and leave in TimeClock Plus

+ Ensures the New Employee Checklist is completed by the supervisor and employee and returned to Health Network Human Resources to ensure compliance with accreditation and personnel records filing

+ Manages and keeps accurate current employee lists for use by Health Network Department Heads, Employee Health, Compliance, mail delivery, and ad hoc report requests

+ CREWS stipend students- Background Check, onboarding, assignment creation, Fall and Spring stipend entry in TimeClock Plus for about 40 CREWS students

Off-Boarding Administration for All Employee Groups:

+ Ensures resignation letter is received and responded to for Admin Pro and State Classified employees

+ Sends separation information email to employee

+ Enters separation action in the CSU HR system

+ Collects CSU Health Network property

+ Routes separation checklist

+ Archives employee file and add employee name, last day to Archive Employee Charts spreadsheet

+ Removes employee from building access, distribution lists, org chart

Percentage Of Time30%

Job Duty CategoryRecruitment and Selection

Duty/Responsibility

In collaboration with Health Network Human Resources colleagues, Hiring Authorities, and CSU Central Human Resources, facilitates audits/ promotions for State Classified employees; facilitates recruitment and selection processes for Student Hourly/ Work Study and Temporary Hourly new hires; and participates in the Administrative Professional recruitment and selection processes as needed/requested.

1) State Classified

Audit (Update or Promotion)

+ Collaborates with Hiring Authority to discuss plan to update position description for audit, updates position description

+ Obtains and uploads Employee Certification of Position Description Form to the position description and routes position description to CSU Central HR-State Classified Employment Consultant Team for classification and compensation review

+ Communicates Hiring Authority’s intention with position, classification and salary to the CSU Central HR-State Classified Employment Consultant Contact; answers questions and/ or provides clarification for the position audit request

+ Communicates sustainment or promotion result to the Hiring Authority

+ Ensures internal salary equity through collaboration with Central Human Resources Classification and Compensation and Human Resources Manager

+ Provides Hiring Authority with State Classified Trial Service Rating Form, Performance Planning Forms, and provides guidance for completion and timely submission, tracks completion

+ Submits action in human resources system for promotion

State Classified to Admin Pro Conversion

+ Sends employee inquiring about convert from SC to AP email template with information, resource links and HR Business Partner contact information

+ Employee decides to convert to AP- Creates an AP position description in TMS then routes to Central HR

+ Completes the action in the CSU HR system for the new AP assignment

2) Student Work Study/Hourly

+ Assists Hiring Authority with creation of job descriptions and posts the job opportunity on Handshake ( CSU student job board)

+ Initiates Handshake account registration for new Hiring Authority

+ Provides the Hiring Authority with various links to resources on how to work within Handshake to manage applicants

+ Provides guidance to Hiring Authority on rate of pay based on the Health Network Student Compensation Plan

+ Submits rate of pay increases in the human resources system

+ Facilitates the pre-employment drug testing process for pharmacy staff

+ Initiates and tracks background checks in the human resources system for successful candidates; acts as liaison for CSU Central HR-Background Checks and the Health Network for background check processes and approvals

3) Temporary Hourly

+ Assists Hiring Authority with creation of job description and posts the job opportunity in the CSU Talent Management system

+ Provides the Hiring Authority the instruction guides for Temporary Hourly postings to inform them of the process and how to manage applicants

+ Ensures posting content is compliant with CSU Central HR-Background Checks, equal opportunity and access, the CSU Smoking, Vaping, and Tobacco Use Policy, and applicable State laws and regulations

+ Acts as the Equal Opportunity Coordinator to collect disposition of applicant information and justification for applicant qualifications and disposition; enters the information and routes the action in the CSU Talent Management System

+ Initiates and tracks background checks in the human resources system for successful candidates; acts as liaison for CSU Central HR-Background Checks and the Health Network for background check processes and approvals

+ Facilitates the pre-employment drug testing process for pharmacy staff

+ Provides guidance to Hiring Authority on rate of pay based on the Health Network Compensation Policy; ensures salary equity through internal and division compensation analysis processes

+ Facilitates the onboarding process

+ Manages TimeClock Plus time worked and leave processes

+ Tracks temporary work duration limitations according to State regulations

4) Admin Professional

+ Pulls position description updating foundational information, attaching previous position description and org chart

5) General Recruitment and Selection

+ Researches and gathers salary data to assist with salary assignment to new hires and current hire promotions

+ Researches Health Network like positions to understand market vacancies in the local competitive market

Percentage Of Time25%

Job Duty CategoryTime Tracking and Leave Management

Duty/Responsibility

Responsible for providing training and guidance to supervisors and staff on work time entry and leave management for accurate data collection and approval to prepare for payroll processing.

+ Creates job tools and resources for staff to encourage and support employee self-service

+ Monitors time worked and leave request entry/approval progress and workflow; checks accuracy and completeness

+ Monitors system approvals; sends reminder emails, ensuring compliance with deadlines

+ Identifies problems and concerns with time and leave entries; contacts employee and supervisor to provide guidance for data modification; make corrections on behalf of the employee or supervisor

+ Enters special leave such as Administrative Leave, Professional Development, Bereavement Leave, Jury Leave, and Holiday Pay for non-exempt, benefited employees, fulfilling the Department Human Resources Liaison role in the system

+ Maintains strong relationships with CSU Central HR-Payroll and CSU HR-Records staff to effectively resolve issues in payroll processing

+ Acts as liaison to CSU Central HR-IS when questions arise with TimeClock Plus or the system is not working appropriately

+ Educates staff on more efficient methods for TimeClock Plus entries, resulting in more accurate pay and record of leave use

+ Completes and distributes monthly leave reports for Counseling Services Trainee staff

Percentage Of Time20%

Job Duty CategoryHuman Resources Reporting

Duty/Responsibility

Generates monthly, quarterly, and ad hoc reporting for Executive Management, Leadership Team, Human Resources Manager, Quality Assurance, Information Technology, and Quality Assurance and Compliance Coordinator.

+ Prepares financial data reports for budget planning and implementation

+ Uses human resources systems (time and leave tracking system, learning management system, reporting software, building access system, and other systems) in order to provide reporting on budget planning, workforce planning, staffing, new hire data, turnover, leave tracking, overtime and compensatory time, employee full-time equivalency, salary equity, salary surveys, building access, annual reporting, employee service recognition, employee and management required human resources training tracking

+ Collaborates with requesting authority to ensure understanding of needed data

+ Attends training to learn new systems

+ Builds a network with campus resources to ask and answer questions, share best practices

+ Ensures report request deadlines are met

Percentage Of Time10%

Job Duty CategoryGeneral HR Administration

Duty/Responsibility

RamCard Door Access for Staff

+ Provides and removes access in C-Cure system with new employee onboarding and employee separation

+ Tracks employee door access activity and provides reporting from C-Cure as needed

+ Contacts and confers with Facilities Management when access problems arise

+ Requests automatic lock schedule changes be made by Facilities Management when Health Network Department and UCHealth building partner hours vary from the University schedule

+ Troubleshoots employee inquires when individual door access is not functioning properly; determines a solution to correct the problem; or collaborates with other CSU Departments to achieve desired results

Key Management

+ Tracks key ownership at CSU Health Network

+ Acts as the liaison between Facilities Key Desk and Health Network Departments, submits key requests, transfers and return of keys to Facilities Management

Personnel and Selection Files

+ Responsible for collecting and filing personnel documents in a timely manner

+ Abides by State of Colorado and CSU rules on requirements for employee and search records retention, and shredding archived files accordingly

+ Tracks records of archived personnel files time sheets, and online time-tracking and search materials stored in the HR Archive room to stay current with records purge timelines

+ Provides copies of employee and search records as indicated by legal requirements or best practice

Organization Charts

+ Maintains accuracy of department organization charts in order to assist with staffing and budget activity and reporting, including new hires, promotions, transfers, organizational changes, separations, salary survey, and other reporting and tracking

Distribution Lists

+ Maintains accuracy and makes changes to of distribution lists to allow for targeted communications by employee type

Conflict of Interest Disclosures ( COI )

+ Provides instructions to employees to assist in completing the online COI disclosure form, tracks completion, follows up with employee if incomplete, and reports status to executive management

Motor Vehicle Record Checks

+ Initiates MVR checks for new hires and tracks, request annual MVR checks who drive the state car and/or golf cart

Salary Letters

+ Creates salary letter and distributes salary letters to Health Network new hires and existing staff

Other

+ Attends CSU Human Resources training sessions and Human Resources Community meetings

+ Participates in quality improvement initiatives to enhance the quality of position processes and programs

+ Other duties as requested by the Human Resources Manager and/ or Human Resources colleagues

Percentage Of Time10%

Job Duty CategoryProject Management

Duty/Responsibility

Creates and manages project teams sponsored by the Human Resources Manager that deliver results outlined in the Health Network Strategic Plan.

+ Leads initiation and planning of a project

+ Ensures resource availability and allocation

+ Develops a detailed plan to monitor and track progress

+ Collaborates with internal and external contacts for the execution of projects

+ Monitors project progress

+ Solves issues that arise and manages relationships with team members and stakeholders

+ Identifies and adheres to budget

+ Delegates tasks to team members based on who is best positioned to complete them

+ Makes decisions when presented with multiple options for how to progress with the project

+ Communicates with the Human Resources Manager to keep the project aligned with department and organizational goals

+ Reports and escalates to Human Resources Manager, Executive Management, and/ or the Leadership Team

+ Adjusts schedules and targets as necessary

+ Creates and maintain comprehensive project documentation

+ Ensures projects are delivered on time within the stipulated scope and budget

Percentage Of Time5%

Job Duty CategorySenior Human Resources Staff Support

Duty/Responsibility

+ Provides general administrative assistance to the Human Resources senior staff to ensure expeditious workflow of human resources operations

+ Serves as first point of contact for Human Resources and distributes work to senior human resources staff as appropriate

+ Assists with preparing letters, presentations, reports, position descriptions, life-cycle transactions

+ Capture meeting minutes during Health Network and other meetings to ensure consistent knowledge sharing

+ Liaising with other university human resources staff to collect and share best practices and resources

Percentage Of Time5%

Application Details

Special Instructions to Applicants

Complete applications must include:

+ Cover letter addressing Required Job Qualifications, Preferred Job Qualifications and Essential Job Duties

+ Resume

+ Contact information for three professional references. References will not be contacted without prior notification of candidates.

The posting is open until filled. For full consideration, complete applications must be received by 11:59pm Mountain Time on Thursday, June 26, 2025.

Note that applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Application materials will be held in confidence by the Search Committee through semi-finalist interviews. Confidentiality of application materials detaches at the point where a candidate accepts participation in a finalist interview. At that time, redacted application materials are shared with campus stakeholders when invited to participate and give feedback to the Search Committee.

CSU is committed to full inclusion of qualified individuals. Applicants needing assistance to submit application materials may contact Tammy Roehrich at [email protected].

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Special Requirements/Other - Health Network follows CDC guidelines for Employee Health in a healthcare setting, including proof of vaccinations. Employees must show proof of compliance/willingness to comply by start date.

Search ContactTammy Roehrich, [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to