• Supervisor of Records

    City of New York (New York, NY)


    Job Description

    The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

     

    The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

     

    - Commitment: Dedicated to the mission at all times

     

    - Accountability: Responsible to each other and the community

     

    - Resilience: Adapt in the face of adversity

     

    - Excellence: Achieve and maintain the highest quality

     

    - Service: Innovate to meet evolving needs

     

    Under supervision, selected candidate performs moderately difficult work with latitude for independent judgement. Typical tasks include but are not limited to the following:

     

    - Oversees and supervises staff in answering telephone inquiries from customers and other agencies requesting autopsy reports and related records.

     

    - Supervises the analysis, review, and quality assurance of medical records to ensure accuracy and completeness.

     

    - Oversees the logging of requests for ME autopsy reports and complete case files into CMS RRU, ensuring proper documentation and tracking.

     

    - Supervises the processing of subpoenas served on OCME for medical examiner’s case files, ensuring compliance with legal requirements.

     

    - Coordinates the retrieval and return of case files to the Municipal archives, supervising staff involved in these processes.

     

    - Provides training, guidance, and support to team members to improve workflow and service quality.

     

    - Performs other supervisory duties as assigned, including staff scheduling, performance evaluations, and process improvements.

     

    - Serves as backup Administrator in the absence of the Director

     

    - Assists with Special Projects as needed.

    MEDICAL RECORD LIBRARIAN - 50811

    Qualifications

    Qualification Requirements

    1. Completion of a one year course of study in medical record technology approved by a recognized accrediting organization; or

    2. An associate degree in medical record technology from an accredited college

    having a program approved by a recognized accrediting organization; or

    3. A certificate issued upon successful completion of a correspondence course in medical record technology given by a recognized accrediting organization;

    or

    4. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and two years of full-time experience analyzing, coding, and indexing medical records as a medical record librarian.

     

    Special Note

     

    To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of full-time experience as a medical record librarian.

     

    To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least two years of full-time experience as a medical record librarian.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $ 58,206.00

     

    Salary Max: $ 70,329.00