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Description We are looking for a highly motivated entry-level Executive Assistant to join our stealth-mode AI semiconductor startup in Mountain View, California. This long-term contract position offers the opportunity to work closely with the founding team, providing essential administrative support to ensure smooth operations and strategic focus. With the potential for growth into a permanent role, you will play a vital part in maintaining organizational efficiency and delivering a high-quality experience to internal and external stakeholders.

Responsibilities:

• Manage complex calendars for multiple executives, coordinating meetings, agendas, and conference room bookings to optimize time and productivity.

• Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring seamless execution of investor roadshows, technical demos, and industry conferences.

• Process expense reports, purchase orders, and invoices in collaboration with outsourced accounting teams to maintain financial accuracy.

• Partner with HR to schedule interviews, onboard new hires, and ensure smooth candidate experiences.

• Host visitors and manage small on-site events with exceptional attention to detail, including catering, A/V setups, and NDA processing.

• Conduct research projects and handle occasional personal errands to support the bandwidth of the founding team.

• Maintain CRM systems and other office tools to streamline communication and operations.

• Provide concierge-level support to founders, ensuring they can focus on core technology and strategic initiatives.

• Demonstrate adaptability by handling last-minute changes and ensuring all logistical needs are met efficiently. Requirements • Proven experience in executive-level calendar management, including scheduling and prioritization.

• Strong organizational skills with the ability to manage complex travel arrangements and itineraries.

• Proficiency in processing expense reports, invoices, and purchase orders.

• Excellent communication and interpersonal skills for hosting visitors and coordinating events.

• Familiarity with CRM systems and office tools such as Microsoft Excel.

• Ability to conduct research and handle personal tasks with discretion and efficiency.

• Exceptional attention to detail and problem-solving skills to handle dynamic and fast-paced environments.

• Previous experience supporting C-suite executives or high-level leadership is preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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