• Payroll Tax Specialist

    Old Dominion University (Norfolk, VA)


    Posting Details

     

    Working Title Payroll Tax Specialist

     

    Position Number 01373A

     

    Department FINANCE OFFICE

     

    Location Norfolk, VA

     

    Type of Position Classified

     

    Type of Job Full Time

     

    EEO Category B Professionals

    Job Description

    The primary objective of this position is to ensure the University is compliant with State and Federal tax regulations. This position will set up state tax contributory accounts and unemployment accounts when applicable. The position will also accurately and timely report tax adjustments to the proper Federal and State taxing authorities and General Accounting for reconciliation purposes. This position will ensure W2 and 1042S filing are complete and accurate.

     

    Type of Recruitment

    Knowledge, skills and abilities

    Considerable knowledge of payroll tax regulations. Working knowledge of multi state tax issues and regulations. Working knowledge of Non-Resident Alien tax reporting. Possess the ability to work independently with excellent time management skills. Excellent problem-solving skills along with keen attention to details. Strong written and verbal communications skills. Excellent excel skills.

     

    Special licenses, registration or certification

     

    None

     

    Education or training

     

    None

     

    Level and type of experience

     

    Considerable experience working with payroll tax regulations and payroll tax filing requirements.

     

    Some experience working with payroll multi state taxation. Some experience working with automated payroll systems. Some experience working with payroll tax reconciliations.

     

    Some experience responding to tax correspondence from federal, state, and local tax offices.

     

    Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

     

    Experience working with Banner Software.

     

    Conditions of Employment

     

    Overtime required during peak periods

     

    This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

     

    Annual Salary/Hourly Rate Salary commensurate with education and experience

     

    Posting Detail Information

     

    Job Requisition Number S02986

     

    Job Open To General Public

     

    Open Date 06/23/2025

     

    Close Date

     

    Open Until Filled Yes

     

    Special Instructions Summary

     

    none

     

    Criminal Background Check The final candidate is required to complete a criminal history check.

     

    College Home Page https://www.odu.edu/

     

    Department Home Page https://www.odu.edu/finance/payroll

    Equity Statement

    It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

     

    Reasonable Accommodation Request

     

    If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

     

    Alternative Hiring Process

     

    In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

     

    To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

     

    To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

    Pay Transparency Nondiscrimination Provision

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

     

    Supplemental Questions

     

    Required fields are indicated with an asterisk (*).

     

    + * Please describe your experience working with payroll taxes, federal and state laws, and IRS reporting.

     

    (Open Ended Question)

     

    + * Please describe your analytical experience working with payroll data

     

    (Open Ended Question)

     

    + * Discuss your work experience reconciling tax liabilities to ensure reporting accuracy.

     

    (Open Ended Question)

     

    Applicant Documents

    Required Documents

    + Resume

    + Cover Letter/Letter of Application

    Optional Documents

    + Yellow Layoff Form

    + Blue Layoff Card

    + AHP Letter