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Project Assistant (Part Time)

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Project Assistant (Part Time)

Salary

$20.00 - $30.00 Hourly

Location

Carlsbad, CA

Job Type

Part-Time Hourly

Job Number

062425

Department

Public Works

Opening Date

06/24/2025

Closing Date

7/15/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Carlsbad -The Community: This nearly 40 square mile city is ideally situated in north San Diego County with an approximate population of 115,000. It offers a great climate, beautiful beaches, lagoons and abundant natural open space. World class resorts, family attractions, well planned neighborhoods, a diverse business sector and a charming village atmosphere combine to create the ideal California experience.

You belong in Carlsbad: The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal

Are you looking for a new opportunity that provides a chance to learn more about the City of Carlsbad? Would you enjoy getting a new perspective on the inner workings of city government? Would you thrive in a fast-paced environment where a good sense of humor, flexibility and teamwork are highly valued?

Consider joining us!

The Project Assistant will be responsible for assisting the Street and Storm Drain Division of Public Works. The Project Assistant will be responsible for scoping, contracting, and overseeing implementation of a variety of smaller street or storm drain related repairs or improvement projects, examples include asphalt projects, roadway paint and sign projects, street light upgrades, storm drain cleaning and maintaining contracts, and various CIP projects. The Project Assistant may assist a Project Manager with design and construction oversight of larger more complex street or storm drain projects.

The anticipated work schedule is flexible, totaling approximately 20 hours per week on average, not to exceed 980 hours within one fiscal year (July 1 - June 30).

Key Responsibilities

Workday tasks will vary depending on the completion status of various projects but are likely to include:

+ Assisting with construction related activities and logistics

+ Review and critique of contracts, drawings and specifications

+ Draft and review contracts and amendments

+ Vendor and city staff contact and coordination

+ Pursuing resolution of street or storm drain-related issues

+ Document management, processing and recording invoices

+ Researching / collecting data

+ Preparing correspondence

+ Review and document existing sidewalk conditions

+ Coordinating and meeting with contractors for various projects

+ Attending project meetings, taking notes of discussions and reporting to Project Manager

+ Performing related duties as assigned

Qualifications

The ideal candidate will:

+ Have experience working as a project engineer, project manager or project coordinator with some field experience

+ Have experience reviewing contracts

+ Take direction from more than one source and juggle multiple priorities

+ Possess effective oral and written communication skill

+ Be proficient handling fluctuating volumes of work

+ Work collaboratively with team members and others to accomplish results

+ Exhibit a resourceful, eager to learn attitude

Experience & Education

The ideal candidate will:

+ Have completed substantial course work toward a degree in an engineering, architecture or construction management

+ Have skill with Microsoft Office programs, including Word, Excel and Outlook, Adobe Acrobat, document management systems, scheduling software and project management systems

+ APPLE Savings Plan

+ Employee Assistance Program: EAP (https://cityweb.carlsbadca.gov/civicax/filebank/blobdload.aspx?BlobID=24027)

+ 40 hours of sick leave per fiscal year (July 1- June 30)

+ Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).

01

Please enter your initials below acknowledge that you understand that this is a part time position with a 980 hour limit per fiscal year.

02

Please enter your initials below acknowledging your understanding that this is a non-benefitted position.

03

Do you have a bachelor's degree from an accredited college or university in a construction related or technical field?

+ Yes

+ No

04

Do you have at least one year of related work experience in a technical/logistics-related position?

+ Yes

+ No

05

Please briefly describe the related work experience including the position title and dates of employment. If there is no related work experience, please state "None".

06

Rate your proficiency in Microsoft Outlook:

+ Basic

+ Competent

+ Advanced

07

Rate your proficiency in Microsoft Word:

+ Basic

+ Competent

+ Advanced

08

Rate your proficiency in Microsoft Excel:

+ Basic

+ Competent

+ Advanced

09

Rate your proficiency in Microsoft PowerPoint:

+ Basic

+ Competent

+ Advanced

10

List your experience with scheduling or project management systems. If you have no experience, please state "None."

Required Question

Employer

Carlsbad, City of (CA)

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