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Job Title: Office ManagerJob Description

We are seeking a dedicated and organized Office Manager to oversee the daily operations of our office environment. This role involves maintaining a welcoming and efficient space for clients, visitors, and staff while managing essential office resources and correspondence. You will be the primary contact for staff inquiries and responsible for various administrative tasks.

Responsibilities

+ Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff.

+ Manage correspondence and pertinent office resources, including phone calls, emails, mail, and packages.

+ Order and maintain office resources and inventory such as workspace layout seating, furniture, supplies, technology equipment, and signage.

+ Serve as the primary point of contact for staff inquiries and building management, understanding office lease terms and commitments.

+ Assist with submitting property requests including security access, parking, and maintenance work orders.

+ Provide direct support to staff on timesheets, expense reports, certification renewals, and mileage log reports.

+ Carry out office sustainability programs and ensure accountability to office lease terms.

+ Prepare for and receive vendor, guest, client, and executive leadership visitations and meetings.

+ Assist with travel arrangements, meeting registrations, and conference, seminar, and training coordination.

+ Review, process, and track payment of office vendor invoices and submit office expenses.

+ Support the Office Principal on business matters, including building management, crisis meetings, and IT system updates.

+ Perform human resource duties related to new hire orientation and terminations.

+ Oversee duties as safety coordinator and manage activities/events related to the Employee Engagement & Community Program.

+ Participate in Administrative Quality Improvement Meetings, providing quality improvement ideas.

+ Assist with the growth of the Administrative Learning Program, serving as a presenter or subject matter expert.

+ Provide remote support to offices where administrative staff are not present.

+ Other duties may be assigned as necessary.

Essential Skills

+ Proven experience in administrative support, office management, and office administration.

+ Proficiency in Microsoft Office Suite, including Outlook and SharePoint.

+ Strong organizational and multitasking abilities.

+ Excellent communication skills, both verbal and written.

Additional Skills & Qualifications

+ 7+ years of relevant experience preferred.

+ Experience with onboarding and offboarding processes.

+ Data entry proficiency.

+ Ability to support multiple locations.

Work Environment

This is an on-site position with working hours from Monday to Friday, 8 AM to 5 PM. There may be some remote flexibility in the future, but candidates must be available to work on-site full-time initially. The role offers a long-term opportunity to support multiple locations.

Pay and Benefits

The pay range for this position is $39.00 - $47.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Baltimore,MD.

Application Deadline

This position is anticipated to close on Jul 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.