• Conference, Meeting Services Coordinator

    Compass Group, North America (San Diego, CA)


    ESFM

    Position Title: CONFERENCE, MEETING SERVICES COORDINATOR

    Reports To:

    Salary:

    Pay Grade: 6

     

    Other Forms of Compensation: none

     

    ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).

     

    ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.

     

    This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

     

    This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email [email protected].

    Job Summary

    As the Conferance and Meeting Services Coordinator, you will ensure the successful delivery of all services for meetings and conferences by coordinating with clients, vendors and coworkers.

    Essential Duties and Responsibilities:

    + $500 sign-on after 90 daysPlan, coordinate and effectively communicate meeting logistics to Event Coordinators/EventStaff, support departments as well as vendors for all meetings/events as assigned.Determine client needs through exploratory meetings with the client to develop timelines,menus, layouts and equipment requirements to meet or exceed the clients' expectations.Generate the Function Service Order (FSO) for each event accurately, effectively, andefficiently by the distribution deadline.Liaise with in-house caterer regarding all food and beverage needs.Provide event planning and coordinate support services for the lecture hall.Deliver exceptional client service with a consultative, solutions-oriented approach.Consistently adhere to meeting and event services best practices, standards, policies anddevelop continuous process improvements.Follow all event protocols and guidelines as they pertain to finance and accounting, processvendor invoices according to accounting procedures.Coordinate various projects assigned by Manager/Supervisor for the Events Department'sMarketing, Operational and Financial initiatives as they support the client's overall missionand objectives.Attend and participate in weekly planning /sync meetings as well as other meetings wheninvited.Maintain a positive working relationship with the client and vendors.Available as a resource and peer mentor for event staff and attendants.Perform other reasonable job duties as assigned.Associate must always be willing to support and promote a strong safety culture.When applicable, intervene and correct unsafe acts and report unsafe conditions and nearmisses.

     

    Apply to ESFM Services today!

     

    ESFM is a member of Compass Group USA

     

    Click here to Learn More about the Compass Story (http://www.compass-usa.com/our-story/)

     

    Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

     

    Applications are accepted on an ongoing basis.

     

    Eurest Services maintains a drug-free workplace.

     

    Associates at ESFM are offered many fantastic benefits.

     

    + Medical

    + Dental

    + Vision

    + Life Insurance/ AD

    + Disability Insurance

    + Retirement Plan

    + Paid Time Off

    + Holiday Time Off (varies by site/state)

    + Associate Shopping Program

    + Health and Wellness Programs

    + Discount Marketplace

    + Identity Theft Protection

    + Pet Insurance

    + Commuter Benefits

    + Employee Assistance Program

    + Flexible Spending Accounts (FSAs)

    + Paid Parental Leave

    + Personal Leave

     

    Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023\_WageTransparency\_ESFM.pdf) for paid time off benefits information.

     

    Req ID: 1434314

    ESFM

    Brandy Wilson