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Summary The Architect of the Capitol (AOC), Office of the Chief of Operations, House Office Buildings (HOB), Office of the Executive Director is seeking a Management and Program Analyst (Time Lead Manager) to analyze and advise the effectiveness of programs and/or the efficiency of management operations. This role focuses on Time and Attendance and Leave Management operations. Responsibilities The individual selected for this position will serve as the jurisdiction lead over family and medical leave act and workers compensation Key Responsibilities: Management and Program Analysis Identifying procedural problems in program operations, using quantitative or qualitative methods. Conducting studies on operating programs related to leave management to reduce jurisdictional risk in the areas of leave management, workers compensation, FMLA and time and attendance. Making recommendations in reports. Studies proposed legislation and/or regulations for impact on programs. After analyzing findings research current or new management practices for application to programs or operations. Time and Attendance Responsibilities Managing the HOB time keeping process. Ensuring all employees are charged to the correct operating accounts. Providing oversight to the operational implementation of time and attendance activities including but limited to ensuring leave restriction is put into place when applicable, Securing the necessary approvals for advance leave request, conducting routine audits of time punches and approvals, serving as the time and attendance clerk to the Superintendent and Deputy Superintendent LA Code. Investigating and correcting excessive Absence without leave (AWOL) occurrences by way of supervisory counsel and progressive discipline. Responding to inquiries from employees and supervisors pertaining to individual leave accrual and use, payment of special shift differential, and other types of premium pay and actions. Responding to requests for information via email, phone or in-person. Gathering documents and researching data as requested. Keeping abreast of various procedural requirements, policies and standard operating procedures. Researching time, attendance and leave problems; as revealed by either the automated system or by the employee. initiating and completing appropriate corrective actions. Resolving or recommending resolutions to solve problems to Supervisors. Leave Management Responsibilities Serving as the jurisdiction’s lead on family and Medical Leave Act and workers' compensation. Managing the jurisdiction’s review of all matters and serving as the liaison between HCMD’s ELRB on FMLA, Workers Compensation team and HOB. Acting as a field representative when handling Worker's Compensation Claims. Assists in the timely completion of forms. Assisting Supervisors and injured employees in completing and signing forms for medical treatment. Maintaining contact with injured or ill employees with supervisors' assistance. Coordinates controversial injury claims with supervisors and Employee Relations Branch. Notifies Safety Office of all injuries and accidents. Assisting Supervisors in the development of and completion of forms for short-term modified work assignments. Evaluating the overall costs for time and attendance, leave, worker’s and unemployment compensation and medical surveillance programs and determines improvements to provide the most cost effective and efficient reduction in program costs. Creating and implementing efforts to reduce jurisdiction financial risk associated with leave management and/or abuse and improving operational effectiveness and efficiency through improved time and attendance measures. Utilizing thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas. Determining complex program issues, researching alternate solutions and options for the most efficient and effective results. Collaborating with other HOB staff on problem resolution. Independently implementing solutions for issues with established past practices. Records Management/Personally Identifiable Information Controls Maintaining and monitoring integrated records and reporting system that affects policies and programs throughout House Office Buildings. Establishing and promoting a records management program controls to improve records management security, such as centralized records function, standardized handling/retention procedures, conversion from paper to film/electronic data and document searches. Developing tools to promote effective coordination of decentralized records management activities. Ensuring the accessibility and security of the House Office Buildings information. Analyzing problems and issues involving the development of records management systems. File and records utilization procedures and potential automation of information processing methods. Requirements Conditions of Employment You must be a U.S. Citizen. Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States. A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States. Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-11 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-09) grade level. Specialized experience is defined as having experience in the following areas: Experience coordinating all Time and Attendance and Leave Management operations. Ability in managing, time keeping processes to ensure all employees are charged to the correct operating accounts. OR-- Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. --OR-- Combination of specialized experience and education. The position performs analysis and advisory assignments related to the effectiveness of programs and/or the efficiency of the management of operations. The incumbent also coordinates all Time and Attendance and Leave Management operations. Further, the incumbent serves as the jurisdiction lead over family and medical leave act and workers compensation. The incumbent will be responsible for managing, including auditing and directing, all work assignments completed by the Administrative Support Assistants serving as the jurisdictions Time and Leave Clerks and is responsible for managing the Executive Director and Deputy superintendent time and attendance activities directly. Please read the following important information to ensure we have everything we need to consider your application: Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Please limit your resume to five pages. If more than five pages are submitted, only the first five pages will be reviewed to determine your eligibility and qualifications. Your resume serves as the basis for experience related qualification determinations, and you must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please use your own words, be clear, and specific when describing your work history. We cannot make assumptions regarding your experience. Education Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected. Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc\_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.