"Alerted.org

Working Title: Records Management Library Specialist

Job Class: Office and Administrative Specialist, Intermediate

Agency: Pollution Control Agency

+ **Job ID** : 86986

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 06/24/2025

+ **Closing Date** : 07/07/2025

+ **Hiring Agency/Seniority Unit** : Pollution Control Agency / Pollution Control-AFSCME

+ **Division/Unit** : Operations Division / Info & Records Mgmt Unit

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : OD

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

As the Records Management Library Specialist, you will assist in maintaining the Minnesota Pollution Control Agency (MPCA) Library collection so that it meets current collection policy and internal and external customer needs. The incumbent will research and process library requests from internal and external customers to ensure MPCA reports are properly digitized and stored in MPCA information systems in accordance with established processes, requirements and guidelines. The incumbent also assists with the review and processing of library materials held in off-site storage. The incumbent will also process MPCA historical records into the MPCA databases.

Minimum Qualifications

Basic principles, practices and techniques of database management with the ability to research, maintain, update and retrieve information from database systems.

Ability to use computer programs (e.g., Microsoft office products, Word, Excel, Power Point, Teams, Intranet/internet, Outlook) and equipment (e.g. computer, scanner, photocopier, label machines).

Skill in customer service to respond effectively to customers who have questions about agency operations and procedures (in person, on the phone, and through public presentations).

Ability to understand and follow written and verbal instructions.

Data entry experience to include accuracy and attention to detail.

Writing skills, including business English, grammar and spelling, necessary to organize and effectively present ideas to the intended audience.

The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

Experience indexing records in a document management system.

Experience in document entry.

Experience using TEMPO, OnBase or other database software.

Experience working in a library setting with exposure to library systems or processing library materials.

Knowledge of data practices requirements when working with data and the ability to keep confidential information private and handle it appropriately.

Ability to follow checklists with multiple steps for library and records processing.

Ability to function both independently and in a team environment with a strong focus on Collaboration.

Physical Requirements

Requires occasionally lifting and/or carrying such articles as file folders, ledgers and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.