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Position Information

Posting NumberSRGV8356

Working TitleSENIOR ASSOCIATE DEAN OF STUDENT AFFAIRS AND ADMISSIONS

Number of Vacancies1

LocationEdinburg, Texas

DepartmentSchool of Medicine / Student Affairs

FTE1.0

FLSAExempt

Scope of Job

Reporting to the School of Medicine Dean, the Senior Associate Dean for Student Affairs & Admissions supervises and directs the staff and budget of the programs under the Offices of Student Affairs and Admissions, and is responsible for implementing policies and programming to support medical student academic progress from admissions to graduation: including student academic support, student advising, the learning environment, career development, and student wellness initiatives.

Description of Duties

+ Leads student affairs programs in accordance with school policies, governmental regulations, and institutional accreditation requirements to ensure that programs align with the goals and objectives of the UTRGV School of Medicine and its medical education program.

+ Oversees the staff and departmental budget of student affairs to implement programs that promote medical student academic progress, to include student counseling, career advising, mentoring, professionalism, and student wellness.

+ Works collaboratively with medical students, faculty, staff, and senior leadership to foster a positive learning environment. This includes direct support and counsel to the Optimal Learning Environment Committee.

+ Responsible for the development of policies and procedures and maintains a current student website for the student affairs programs.

+ Oversees medical student events such as Orientation, Graduation, White coat ceremony, Match Day, and alumni relation activities.

+ Provides support for student government/student organizations.

+ Supervises the Assistant Dean of Student Affairs, and oversees the Office of Student Affairs, Office of Student Wellness, and the Office of Medical Student Academic Support.

+ Collaborates with the Office of Diversity, Inclusion and Health Equity on diversity programming.

+ Oversees all matters of student conduct, including protocols, procedures, and necessary decision-making.

+ Maintains an understanding of crisis management and serves as the primary contact for medical students regarding sensitive and confidential matters, counseling, and intervention efforts.

+ Oversees all aspects of student enrollment services including Admissions and Recruitment, Student Financial Aid, Registrar, Student Credentialing, Graduation, and Alumni relations.

+ Oversees yearly student awards and recognitions.

+ Works closely with the University’s Office of the Registrar.

+ Works closely with the Student Accessibility Office to understand and implement reasonable accommodations for students with documented disabilities.

+ Oversee the students’ residency application process including the generation of the Medical Student Performance Evaluation ( MSPE ).

+ Serves as the institutional representative for student affairs in UTRGV SOM’s LCME accreditation process as assigned by the Dean.

+ Supports student advancement in the curriculum in collaboration with the Medical Student Evaluation and Promotions Committee ( MSEPC ).

+ Achieves and maintains a high level of professional development by attending conferences and facilitating ongoing education of the faculty and staff regarding student affairs and student life issues.

+ As applicable, performs clinical duties as outlined by department chair.

+ Participates in committees and other administrative duties as assigned.

+ Adheres to institutional and departmental policies and procedures.

+ This position will be a 1.0 FTE with a percentage of time dedicated to Senior Associate Dean of Student Affairs & Admissions duties and the remainder of time dedicated to faculty duties in the selected candidate’s discipline as outlined in the MOA .

+ Performs other duties as assigned.

Supervision Received

Reports to the School of Medicine Dean or his/her designee, and the corresponding department chair in faculty role; and works closely with the Associate Dean for Educational Affairs.

Supervision Given

Direct supervision of assigned staff.

Required Education

MD, DO, PhD or EdD in a related field or equivalent from an accredited University.

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

Six (6) years of related increasingly responsible professional experience.

Preferred Experience

Experience in undergraduate medical education with at least five years in an education administration role.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Exceptional planning and organizational skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date07/07/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or [email protected].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/47584

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ * Are you a current UTRGV employee?

+ Yes

+ No

+ * Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ * Please provide the field of study for your education:

(Open Ended Question)

+ * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

+ * Do you meet the minimum requirements for this position?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document