"Alerted.org

**We are more than a health system. We are a belief system.** We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.

Job Description Summary:

The Research Finance Consultant will perform specialized technical fiscal activities and financial reporting for clinical trials and research projects to provide system-wide support OhioHealth research activities. Activities include a variety of complex and varied fiscal administrative support functions such as analyzing and developing coverage analysis and budgets, contracts, establishing and maintaining comprehensive fiscal recordkeeping systems, and coordinating fiscal support functions across OhioHealth. The person in this position provides compliance oversight and guidance and communicates and interprets agency policies and requirements for research personnel. This includes acting to improve internal processes, when possible, follow-up and management of research finances.

Responsibilities And Duties:

60%

Pre-Award

Develop and/or coordinate coverage analysis for studies as needed. Assist in the development of the Coverage Analysis / Billing Grid.

Develop comprehensive internal budget including input from various team members for clinical trial budgets by industry as well as investigator initiated clinical research.

Critically evaluates research protocols to assess resource needs; assessment includes all research procedures, clinical research staff time, and costs from ancillary departments.

Analyze study budgets, including but not limited to cost analysis, calculating potential profit margins, etc.

Effectively negotiates clinical trial budgets with study sponsors to ensure all costs are identified and covered.

Works to develop final budgets for clinical trials and research projects.

Complete paperwork necessary to set up accounts for studies/ projects including management of funding from various sources including support funds, start-up funds, travel funds, F&A.

Conduct monthly account reconciliation reporting processes for all sources of funding, track, and project revenue by specific funding category, determine actual performance.

Provide end-to-end post award fiscal support services, including preparation of just-in-time documentation study budgeting and expense tracking through study or grant closeout.

Provide feedback on post-awards billing process to affect the budget and contracts.

Prepares financial analyses on device trials, as necessary, and services as a resource to investigators and team on device regulations. Consults with hospital administration and others on billing issues when necessary.

Follows institutional and departmental policies and procedures when Vice President or Senior Director or service line review / approval of budgets is required.

Responsible for accurate and timely data entry.

Post-Award

Develops and maintains study-specific and project-specific recordkeeping and procedures related to post-awards research finance.

Maintain schedule of reporting requirements for studies.

Attend regularly scheduled meetings with PI and/or study teams to discuss financial projections and activity for each trial and project.

Ensure that invoices to sponsors are submitted in a timely fashion.

Provide end-to-end post award fiscal support services, including preparation of just-in-time documentation study budgeting and expense tracking through study or grant closeout.

Responsible for interaction with Medicare and applying Medicare regulations for device trials.

Responsible for accounts receivable and accounts payable department functions.

Maintain research files for awarded studies/contracts; will monitor start, renewal, and end dates to provide assurance of proper and current documentation.

Service as a resource to PIs and study team to help problem solve and document trends.

Working with Finance Accounting on existing and future accounts and their financial activity – reconciling regularly for revenues, expenses, payments, etc.

Provide balances and projections for each study at minimum of monthly basis.

Submission, creation of purchase requisitions for purchases related to research, as needed.

Mange funding distributions.

Close-out accounts.

Reconciling all accounts monthly and incorporating contract data in the financial statements section.

Coordinate distributing salary and non-personnel expenses appropriately across all sources.

Reallocating expenses as needed.

Establishing and reconciling all subcontracts, standard purchase orders.

Projecting spending for each trial, project and/or contract.

Responsible for accurate and timely data entry.

10%

Research Billing

Reviews and reconciles research charges, SOC and SOC related to research charges for assigned departments on a daily basis according to Coverage Analysis / Billing Grid.

Processes error corrections daily, works and resolves charges in EPIC WQ for assigned departments.

Acts as a liaison between departments, central billing office, revenue cycle and research teams as related to research billing issues.

Communicates daily with assigned departments and assists with building calendar of events in CTMS and resolving any issues related to billing.

Provides customer service and support to research patients, research personnel, department personnel and revenue cycle.

Work with Patient Financial Services to manage the denied claims list for any potential errors and resubmissions.

Facilitate CMS compliance and review process.

10%

Compliance

Review research-related transactions for compliance.

Assume responsibility for audit preparedness activities for OHRI RBS.

Auditing patient records in order to glean information related to research procedures and ensure adherence to OHRI clinical research billing practices with federal rules and regulations.

Develop budget models, formulas, procedures to be used in allocating and tracking financials.

Develop standards and templates for consistency in budgeting, accounting, and billing across all clinical studies.

Provide education and training on clinical research billing and compliance issues.

Reconcile documents to establish compliance per the document concordance policy.

Development of section policies and procedures for pre-award proposal preparation and review and post-award accounting.

10%

Reporting

Assist in the development of financial reporting metrics.

Provide ad hoc financial reports.

Uses CTMS, EPIC and Peoplesoft to report study finances.

5%

Communication

Participates in review meetings with OHRI, PI, and clinical teams to review financial status at a detailed level, including revenue capture, CTMS data, stipend management, any external billing for study services for manual invoicing.

Work with research staff to effectively communicate patient process for each trial for the life of the study.

Advise, communicate, and reinforce standard practices, contractual or regulations to following regarding research study or project including coverage analysis, cost accounting, patient costs, budget, etc.

Work with stakeholders to review and monitor appropriate patient care.

5%

Other

Attends relevant training courses on policy and compliance.

Maintain familiarity with evolving regulatory and compliance context. Stay up to date on new grant-related rules and procedures.

The major duties, responsibilities and essential functions listed above are not intended to be all-inclusive of the duties, responsibilities and essential functions to be performed by employees in this job. Employee is expected to all perform other duties as requested by supervisor.

Minimum Qualifications:

Bachelor's Degree: Accounting (Required)

Additional Job Description:

+ Degree in Accounting, Finance or related field.

+ Strong verbal and written communication skills, as well as customer service skills and ability to problem solve, prioritize, and manage multiple tasks.

+ Strong computer skills, including thorough knowledge of OhioHealth systems (EPIC, CTMS, Microsoft).

SPECIALIZED KNOWLEDGE

+ Thorough understanding of concepts and terminology related to clinical research trials: billing plans, standard of care vs research costs, device, and drug studies (CMS – National Coverage Decision re: Clinical Trials).

+ Broad clinical trial management experience: cardiovascular; neuroscience; oncology (cooperative and industry); musculoskeletal, etc.

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Research Business Services

Join us!

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment