"Alerted.org

Administrator to Office of Superintendent JobID: 14390

+ Position Type:

Administration

+ Date Posted:

6/24/2025

+ Location:

ELSC

+ Date Available:

asap

Administrator to Office of SuperintendentPOSITION TITLE: Administrator to Office of SuperintendentCLASSIFICATION: Non-Certified AdministratorREPORTS TO: SuperintendentCedar Rapids Community School District seeks a candidate to manage operations in the Office of the Superintendent in achieving the District's vision and mission. The ideal candidate is detail-oriented, proficient in organizational skills, and possesses a positive and approachable demeanor. They are talented in managing a fast-paced and ever-changing schedule and prioritizing tasks effectively. They recognize patterns, evaluate ideas, and make sound judgments. This invaluable skillset will enable them to refine ideas and make intuitive judgments when necessary.The selected candidate must be results-oriented and possess expertise in integrative thinking, deriving the utmost satisfaction from completing tasks proficiently, meeting standards no matter the obstacles or challenges, and identifying and developing systems needed for more efficient operations. Adherence to confidentiality, integrity, accuracy, precision, and clarity is paramount, ensuring proficient organizational functioning.We seek an individual with excellent written and verbal communication skills and exceptional critical thinking abilities. The ideal candidate will have a creative and innovative approach to problem-solving and be able to navigate complex situations easily. The candidate needs to possess relevant knowledge, experience, and skills pertaining to the role and must be proficient in using relevant software and tools. They are expected to demonstrate a positive attitude, collaborate well within a team, and work independently with minimal supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

+ Provide superior management of and support for operations of the school district Superintendent, anticipating needs and maintaining an organized, efficient, professional office that supports the district's mission and vision.

+ If appointed by Board of Education, fulfill the role of Board Secretary (see attachment A hereto).

+ Identify and develop improvements needed, including but not limited to work flow, processes, and projects.

+ Manage the Superintendent’s calendar, phone, and email account, independently scheduling and responding as appropriate on behalf of the Superintendent. To the extent directed by the Superintendent, these duties may be delegated.

+ Manage sensitive matters with high confidentiality and discretion, especially decisions directly impacting the district’s operations.

+ Collect, compile, organize, disseminate Board of Education documentation for review These duties may require delegation at Superintendent’s direction and/or collaboration with others.

+ Assist in preparing documents for Board action, including notices, agendas, resolutions, motions, board packets, appendices, exhibits, displays and the like.

+ Attend meetings of the School Board and other boards and committees, sometimes taking notes and assisting personnel or members as needed.

+ Serve as Board Secretary upon appointment by the Board.

+ Prepare presentations, budgets, minutes, data sets, schedules, travel and room arrangements, and correspondence with the Board of Directors, Cabinet Chiefs, District staff, community members, and visitors. To the extent directed by the Superintendent, these duties may be delegated.

+ Organize, manage, and retrieve records using a system that is documented for continuity.

+ Provides support in legal affairs for the Superintendent.

+ Provide support to the Office of Compliance and Chief Compliance Officer.

+ Direct others in completing tasks as assigned, authorized, and/or guided by the Superintendent and Chief Compliance Officer.

+ Draft and prepare correspondence for internal announcements, Board meetings, and organizations in which the Superintendent is involved.

+ Frame issues directed to the Office of Superintendent, prioritize urgency, determine or propose preliminary steps to resolve, including identification and contact of other district employees needed to resolve the issue.

+ In keeping with Superintendent’s preferences, conserve the Superintendent’s time by reading, researching, collecting, and analyzing certain information as needed in advance.

+ Screen, review, and edit documents as requested by the Superintendent and Chief Compliance Officer.

+ Research, create, input, format, organize, and edit relevant data as needed or requested and prepare in a usable format for the Superintendent or designees.

+ Serve as Superintendent’s representative to the Policy, Event, and Communication Specialist for high-profile meetings, conferences, district wide events, special community events, staff events, and other programs as required.

+ + Communicate the needs of the Office of Superintendent to staff who manage, maintain, and update the school district and school board website, including current agendas, approved minutes, and other relevant information.

+ Format and complete special projects as assigned by the Superintendent.

+ Approves purchase orders, requisitions, invoices, and other statements on behalf of the Office of Superintendent, .

+ Maintain information from various organizations and data on district operations.

+ Represent the District and individual officials in a positive light through great follow-through skills and sound judgment.

SUPERVISORY RESPONSIBILITIES

+ Supervises Secretary to the Office of the Superintendent/ELSC Secretary

ESSENTIAL SKILLS/APTITUDES

+ Strong research, investigative, and reporting skills are required.

+ Strong working knowledge of compliance requirements, laws, and regulations relevant to our District, including authority at the Federal, State, District level.

+ Excellent communication and interpersonal skills, superb attention to detail, and a problem-solving attitude.

+ Ability to relate to others positively and professionally.

+ Ability to perform under pressure.

+ Ability to contribute positively to the productivity of teams.

+ Effective oral and written communication.

+ Excellent grammar, spelling, punctuation, and related communication skills, including proofreading, editing, and creating original documents.

+ Ability to organize and manage details in an orderly and thorough manner.

+ Willingness to assume responsibility and to be accountable for decisions.

+ Willingness to adjust to a flexible work schedule.

+ Capacity to represent the District professionally, including confidentiality, collegiality, and the ability to obtain and utilize additional training, if necessary.

+ Ability to problem solve independently and with others, take initiative, and work independently without supervision.

+ Exceptional trust, ethics, integrity, and discretion.

+ Demonstrated commitment to continuous improvement and quality initiatives.

+ Demonstrated commitment to closing the achievement gap and ensuring students transition successfully to post-secondary endeavors.

+ Demonstrated commitment to all aspects of the District’s Strategic Plan and core values.

+ Active contributor to a culture of high expectations.

+ Monitor for, identify, and resolve scheduling issues for Office of Superintendent.

+ Be responsive to emails/texts/phone calls, with contact outside normal hours.

+ Welcome the Superintendent’s guests by greeting them, and answering or directing inquiries to correct resources and individuals.

+ Use discretion, confidentiality, and good judgment to handle matters at the Cabinet level.

+ Function well in a high-paced environment.

+ Perform such additional duties as assigned by the Superintendent or Superintendent’s designee.

QUALIFICATION REQUIREMENTS:

+ To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The requirements listed below represent the knowledge, skill and/or ability required with or without reasonable accommodation.

EDUCATION, LICENSE and/or EXPERIENCE:

+ Associates degree required

+ Bachelor's degree preferred

+ 5+ years of related experience required in management level support of executives comparable to the District’s Cabinet Chiefs.

+ Advanced Proficiency in Google.

+ Ability to communicate effectively and professionally.

+ Flexible hours, as directed by the Superintendent for projects and meetings.

Attachment A to Job Description

Board Secretary (Refer to Board Policy Manual Regulation 202.2 and Procedure 202.2a.) Leadership & Oversight of the day-to-day operations of the Board of Directors

+ Knowledgeable about Iowa Law and how it impacts CRCSD and the Board of Directors.

+ Responsible for legal requirements related to the Iowa Open Meetings Law, Board-Appointed Committees, and federal & state mandates.

+ Oversees the School Board Election process including nomination papers & public measures for school elections, and assists in arranging for regular and special elections.

+ Files all required reports with state and county officials. Supervises the preparation and submission of all required federal, state, and district reports relating to the areas of responsibility.

+ Serves as custodian of all official records and documents pertaining to the business of the School District.

+ Oversees the preparation and publication of required financial statements and legal publications.

+ Assures that the required federal school census is conducted.

+ Oversees the assembly and distribution of Board meeting agendas.

+ Records and distributes the minutes of all regular and special Board meetings.

+ Oversees all Board Meeting logistics and attends all School Board meetings

+ Assures an accurate recording of all District receipts and expenses; maintains an accurate, separate account of each fund with the Treasurer; and supervises the signing of warrants and drafts.Oversees the preparation of and files with the Board the required monthly financial statements.

+ Collaborates with Chief Compliance Officer to ensure the accuracy and completeness of the Board Manual of policies, regulations, and procedures

+ Prepares correspondence on behalf of the Board of Education.

+ Performs such other duties as may be assigned by the Board or required by law.