• Executive Assistant to the Provost

    Farmingdale State College (Farmingdale, NY)


     

    The Office of the Provost at Farmingdale State College seeks a highly professional, detail-oriented, and collaborative individual to serve as Executive Assistant to the Provost. This position provides a comprehensive range of academic and administrative support services crucial to the effective functioning of the academic leadership team. The Executive Assistant to the Provost plays a key role in supporting the Provost, facilitating academic processes, managing compliance-related communications, representing the Office of the Provost on committees, and helping ensure a productive team environment.

    Key Responsibilities:

    + Provide administrative supervision for professional, clerical, and technical staff assigned to the Office of the Provost.

    + Serve as the liaison to the Admissions and Academic Standards Committee.

    + Coordinate with the SUNY Provost's Office and the New York State Education Department for program registration and compliance.

    + Manage and track processes related to faculty reappointments, continuing appointments, sabbaticals, reduced loads, promotions, and department chair designations.

    + Update and maintain articulation agreements, affiliations, and hiring request approvals.

    + Represent the Provost's Office on committees, including coordination of the Chancellor's Awards process.

    + Participate in the Expanded Dean's Council and assist in the implementation of academic initiatives directed by the Provost.

    + Foster effective interdepartmental collaboration and support both faculty and student relations.

    The college particularly welcomes candidates with knowledge, skills and abilities that include:

    + Commitment to diversity and university initiatives supportive of diversity and inclusion.

    + Interest in participating in student-centered service activities.

    + Desire to apply expertise in promoting civic engagement with the College's many community partners.

    Job Requirements:

    MINIMUM QUALIFICATIONS:

    + Bachelor's degree

    + A minimum of five (5) years of progressively responsible administrative experience in higher education or a closely related field.

    + Exceptional written and oral communication skills.

    + Proven ability to manage multiple projects and prioritize in a fast-paced environment.

    + Strong attention to detail and ability to handle confidential information with discretion.

    + Excellent interpersonal skills, including the ability to handle challenging interactions with diplomacy.

    + Proficiency with Microsoft Office Suite.

    PREFERRED QUALIFICATIONS:

    + Master's Degree

    + Experience working in a Provost's Office or comparable senior leadership setting.

    + Familiarity with academic enterprise systems such as Banner, Degree Works or other software that supports and manages the academic functions of a college.

    + Experience working at a SUNY Institution.

    + Familiarity with New York State Education Department program registration protocols.

    + Supervisory experience in a higher education setting.

    + Experience managing academic catalogs, articulation agreements, or academic standards documentation.

    + Participation in student-centered service initiatives and/or community engagement efforts.

    Additional Information:

    This is a full-time M/C position.

     

    + CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open Until Filled

    + SALARY: $80,000/year, may increase commensurate with experience

     

    The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

     

    Click here for New York State Benefits Summary (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/MC13-Unclassified-Benefits-at-Glance-Jan-2025.pdf)

     

    Visit our Why Work at FSC (https://www.farmingdale.edu/human-resources/why-work-at-farmingdale.shtml) page to learn more about FSC and the total rewards we offer.

    VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

    The Consumer Information web page can be viewed at the following link

     

    http://www.farmingdale.edu/consumer-information/index.shtml

     

    This page describes various services, information and statistics on many different aspects of the College's operations.

     

    Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

     

    The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.