"Alerted.org

Description We are looking for an experienced Office Manager/Bookkeeper to oversee financial and administrative operations in our Troy, New York office. This role requires a detail-oriented individual who is skilled in bookkeeping, payroll, and managing office functions. The ideal candidate will have a strong background in financial reporting, team coordination, and process improvement.

Responsibilities:

• Monitor daily banking activities, including recording direct deposits, initiating transfers, and issuing wire payments as needed.

• Oversee employee needs and address questions or concerns to maintain a positive work environment.

• Manage office facilities, ensuring building needs such as seating, lighting, and utilities are addressed effectively.

• Assist with purchasing and accounts payable tasks, including reviewing and processing requests.

• Prepare and issue customer invoices, review project contracts, and follow up on collections.

• Coordinate and book travel arrangements, including airfare, hotels, and car rentals, while resolving any travel-related issues.

• Develop and manage project budgets, assign project numbers, and maintain accurate records in QuickBooks.

• Conduct bi-weekly operations meetings with department managers to review project updates and budgets.

• Perform monthly bank reconciliations and review profit and loss statements for accuracy and budget adherence.

• Support annual tax preparation by providing necessary documentation and addressing queries from external accountants. Requirements • A minimum of 5 years of experience in bookkeeping, office management, or a related field.

• Proficiency in QuickBooks and Microsoft Excel for financial tracking and reporting.

• Strong knowledge of accounts receivable, accounts payable, and bank reconciliation processes.

• Experience with payroll processing and compliance with relevant regulations.

• Ability to manage month-end and year-end financial close activities.

• Excellent organizational skills and attention to detail to handle multiple tasks effectively.

• Strong communication and interpersonal skills to collaborate with team members and address employee needs.

• Familiarity with preparing financial reports, budgets, and tax-related documentation.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .