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Position Details

Position Information

Announcement Number STAFF - VA - 25339

For questions regarding this position, please contact:

Emily Edwards

[email protected]

406-994-3532

Classification Title Academic Advisor II

Working Title Academic Advisor I or II

Brief Position Overview

Academic Advisors provide vital advising services for students and work closely with advisors in Advising Commons as well as faculty and staff in the departments/colleges they serve. Academic advisors play a critical role in supporting students with the goal of increasing student retention and timely degree completion.

Position Number 4N0302; 4M0476

Department Advising Commons

Division Office of Academic Affairs

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Contact HR for Determination

FTE 0.4-1.0

Benefits Eligible Depends on FTE (please contact Human Resources - 406-994-3651)

Salary Advisor I- $20.00-$23.00 per hour// Advisor II- $20.49 -$24.55 per hour, commensurate with experience, education, and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

Advising Commons Academic Advisors advise students in all colleges. We are currently seeking two candidates to fill a .4 FTE advising position (16 hours a week) and a 1.0 FTE advising position (40 hours a week) within these programs:

+ Jake Jabs College of Business and Entrepreneurship (https://www.montana.edu/business/index.html)

Duties and Responsibilities

+ Provide in-depth, specialized, and/or comprehensive advising to faculty and students regarding class choices, curriculum options, majors, departmental and University policies and procedures, and other academic needs.

+ Provide academic advising for entering freshmen, transfer and transitioning students.

+ Advise continuing students in program to facilitate their academic progression toward degree.

+ Have in-depth understanding of curricula in area of advising focus.

+ Possess general knowledge of supporting coursework and curricula, and how to connect students to minors, certificates and programs to ‘add value’ to degrees (Study Abroad, student organizations, etc.).

+ Maintain positive connections with faculty and staff in focus area to facilitate student connections.

+ Understand resources at MSU for student services, tutoring, health and wellness, etc.

+ Participate in Orientation advising and registration activities.

+ Meet with prospective students and parents visiting campus, participate in MSU Fridays and other recruiting activities.

+ Coordinate communication of information related to important dates, deadlines and procedures to advisees and faculty and staff within the academic unit(s) served.

+ Utilize advising and registration software and keep records of student advising interactions.

+ Performs other duties as assigned.

Required Qualifications – Experience, Education, Knowledge & Skills

Academic Advisor I

+ Bachelor’s degree in a relevant field or an equivalent combination of education and/or experience.

+ Demonstrated excellence in customer service and working with a diverse group of constituents.

+ Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.

+ Demonstrated competence maintaining records with a high degree of accuracy and close attention to detail.

Academic Advisor II

+ Bachelor’s degree in a relevant field with experience working with undergraduate college students in an academic or student support setting, or an equivalent combination of education and/or experience.

+ Experience working with undergraduate college students in an academic or student support setting.

+ Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.

+ Demonstrated competence maintaining records with a high degree of accuracy and close attention to detail.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Academic Advisor I

+ Demonstrated knowledge of higher education offices and resources that support student success.

+ Demonstrated knowledge of higher education curricula, policies, and procedures.

Academic Advisor II

+ Master’s Degree in related field.

+ Demonstrated knowledge of higher education offices and resources that support student success.

+ Background in the theory and practice of developmental academic advising.

+ Demonstrated knowledge of higher education curricula, policies, and procedures.

+ Experience working with enrollment and degree auditing software, such as DegreeWorks, CatCourse, Banner, MyInfo and/or relational database.

+ MyInfo and/or relational database.

The Successful Candidate Will

+ Possess strong interpersonal skills and enthusiasm to work with and guide students as they discover and attain their academic and life goals

+ Possess the ability to create positive rapport and strong working relationships with colleagues throughout the MSU community, to include: administrators, faculty, staff, other professional advisors and student support professionals

+ Possess strong written and oral communication skills

+ Possess the ability to troubleshoot problems and have candid conversations.

+ Experience and awareness of how to manage and maintain confidential information

+ Have proven ability to work independently and in a team environment.

+ Have the ability to represent the department, college and university in a professional and courteous manner

+ Actively pursue training and professional development opportunities.

+ Demonstrated ability to communicate effectively with broad populations.

Position Special Requirements/Additional Information

This position is not eligible for sponsorship.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on July 8, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.