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Position Information

Posting NumberSRGV8357

Working TitleCOMPLIANCE SPECIALIST

Number of Vacancies1

LocationMcAllen, Texas

DepartmentCompliance

FTE1.0

FLSANon-Exempt

Scope of Job

Responsible for assisting with the development, communication, training, oversight and monitoring of compliance programs within the University. Responsible for investigating, researching and resolving compliance claims received via phone, email from inception to resolution per university policy.

Description of Duties

+ Responsible for assisting with the development, communication, oversight and monitoring of compliance programs within the University.

+ Ensures that compliance issues received are fully resolved following university policy.

+ Responsible for monitoring, analyzing and providing responses to all compliance inquiries raised through the Compliance Office departmental email and the Compliance Office telephone number. This includes researching and interpreting policy and coordinating with other university departments as necessary.

+ Reviews, analyzes and records compliance concerns or questions reported into the Navex software for proper monitoring and timely resolution.

+ Plans, develops and coordinates compliance awareness campaigns at UTRGV work sites.

+ Plans, develops and delivers compliance training throughout the university.

+ Collects information on compliance reports of varying degrees of difficulty and conducts investigations and develops and prepares responses as needed.

+ Monitors, administers and maintains the portal for Outside Activities and Interests reporting and all of its functions. This includes setting up email communications, answering questions and advising employees on how to complete portal reporting, assisting employees in the development of management plans and analyzing and preparing reporting metrics. Serves as the main point of contact with UT System for all Outside Activities and Interests reporting portal matters, including coordinating system upgrades and related testing, and maintaining the Portal crosswalk (employee listing) and granting and maintaining portal access.

+ Responsible for preparing, reviewing and analyzing internal compliance metric reports for inclusion in quarterly Executive Compliance Committee reporting.

+ Coordinates, evaluates and prepares quarterly reporting and verification through inspections and walk-throughs as assigned.

+ Manages the development and distribution of mandated training for all employees of UTRGV and conducts New Employee Orientation compliance sessions.

+ Oversees the compliance training software functions including but not limited to: mandated training for all faculty and staff, generating report metrics and reviewing, analyzing and responding to all questions received through its corresponding departmental email account. Coordinates, reviews, resolves and reports compliance training issues for all content owners.

+ Responsible for developing and maintaining compliance trainings.

+ Participates in the development, research and monitoring of management plans for potential conflict of interest or outside employment for employees.

+ Analyzes and prepares compliance ad hoc reports as needed for different university stakeholders as needed.

+ Generates training reports to confirm completion of mandated training for employee tuition assistance and merit eligibility. Responsible for managing and providing responses for all emails sent to the Conflict-of-Interest department account.

+ Reviews and prepares monthly follow up reports on action items through closure.

+ Prepares agenda material and minutes for Executive Compliance Committee.

+ Keeps abreast of rules and regulations impacting the compliance area. Performs other duties as assigned.

Supervision Received

Specific supervision from assigned supervisor.

Supervision Given

May supervise assigned support staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Bachelor’s degree from an accredited university in Business Administration.

Licenses/Certifications

None.

Required Experience

Two (2) years of related experience obtained in areas of compliance, audit or working with program coordination.

Preferred Experience

N/A

Equipment

Knowledge of personal computers, with a solid working knowledge of Microsoft Word, Excel and Access. Standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. General office environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Must have excellent writing, verbal and interpersonal skills for presentations and interviewing; must also possess strong analytical skills combined with a positive attitude. Ability to focus on details and learn unfamiliar processes and regulations quickly. Ability to interpret policy and regulation. Strong attention to detail, research and problem-solving skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date09/01/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.

Quick Linkhttps://careers.utrgv.edu/postings/47602

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you a current UTRGV employee?

+ Yes

+ No

+ * Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ * Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ * Please provide the field of study for your education:

(Open Ended Question)

+ * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

+ * Do you meet the minimum requirements for this position?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document