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Position Summary:

The Materials Database Specialist is responsible for the creation and updates to new and existing master data within Infor Lawson V11. This position will maintain data accuracy and cleanliness by performing integrity checks and cleansing, training and support requestors. Also, maintain vendor master list to ensure contracts are up to date. Make decisions on which products need to be purchased by cost, availability, contract and vendor that best meets the requests of Bozeman Health. Monitor the daily backorder report generated through GHX and Purchase Order (PO) updates daily. Act as the main liaison between Materials Management, IT, Finance, PFS and other departments as needed.

Minimum Qualifications:

Required

+ Bachelor’s degree in a business related field; equivalent combination of education and experience may be considered.

+ One (1) year of experience in inventory management/purchasing processes

+ Two (2) years of combined experience in Item Master database management, Materials Management Information Systems, and database analysis.

Preferred

+ Bachelor’s degree in Supply Change Management

+ Experienced with Lawson / Infor MMIS modules

Essential Job Functions:

In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.

+ Process requests for item master data updates (e.g. additions or modifications), including data intergrity in Lawson

+ Work and collaborate with internal business partners to ensure data requests are complete and comply with standards

+ Ensure all new and expired contracts are processed / updated in data

+ Manage data standardization, vendor research, data categorization, contract research, price updates and other tasks related to maintenance of customer data

+ Process daily transactions

+ Build chargable items in the Item Master

+ Ad-hoc projects as requested

Knowledge, Skills and Abilities

+ Demonstrates sound judgment, patience, and maintains a professional demeanor at all times

+ Exercises tact, discretion, sensitivity, and maintains confidentiality

+ Performs essential job functions successfully in a busy and stressful environment

+ Learns current and new computer applications and office equipment utilized at Bozeman Health

+ Strong interpersonal, verbal, and written communication skills

+ Analyzes, organizes, and prioritizes work while meeting multiple deadlines

Schedule Requirements

+ This role requires regular and sustained attendance.

+ The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.

+ On-call work may be required to respond promptly to organizational, patient, or employee needs.

Physical Requirements

Lifting (Rarely – 30 pounds): Exerting force and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses. *Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).

The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by the personnel so classified.

77312400 Materials Management (BHDH)