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Food Programs Food Delivery Coordinator

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Food Programs Food Delivery Coordinator

Salary

$40,289.60 Annually

Location

Indy Parks - Various, IN

Job Type

Full Time

Job Number

09051

Department

DPR-Day Camps

Opening Date

03/26/2025

Closing Date

8/10/2025 11:59 PM Eastern

+ Description

+ Benefits

Position Summary

Position is responsible for everyday operational tasks of summer food and/or at risk after school meals under the supervision and direction of the Manager of Food Programs. Established policies and procedures control actions. Independent judgment is utilized when there are no available policies and procedures and errors in judgment may cause serious risk and significant liability. Incumbent will be required to exercise good judgment in the areas of Indy Parks Summer Lunch and At Risk After School Meal programs. This position will work under the supervision of the Manager of Food Programs. Position reports to Manager Food Programs.

Agency Summary

With over a century of history advancing the value of parks, Indy Parks is committed to protecting and enhancing the community's assets for the future. We will be a leader in making Indianapolis a vibrant, happy, and healthy place to live. By providing premier greenspaces and recreation opportunities, we welcome all residents, regardless of race, gender, socio-economic status, ability, or identity, to connect to nature, to the community, and to themselves. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Position Responsibilities

Key Responsibilities

+ Audit summer lunch and at risk after school sites and staff members for compliance

+ Training and supervision of Program Assistants in monitoring of program sites

+ Weekly reconciliation of vendor invoices

+ Collects and reconciles daily meal count and attendance records for 40+ locations

+ Completing and adjusting daily food orders

+ Entering and maintaining site information and meal counts in DOE and Indy Parks databases

+ Ordering and purchasing of supplies, materials, and equipment for the implementation of the program

+ Maintain all site records, documents and files required for state and federal compliance

+ Tracking and reconciling weekly invoices from food service vendor

+ Rectify site reviews and other findings from Health Department and DOE inspector’s report with within 48 hours

+ Complete annual Administrative Review with DOE Field Consultant

+ Coordinate the completion and document of quarterly site reviews at each at-risk after school meals location

+ Identify and respond to site problems, outline findings and document corrective action taken

+ Assist in recruiting and retaining summer food and at risk after school meals sites

+ Make daily deliveries and/or pick up meals.

+ Provide on-site training and remediation to site supervisors serving summer food and at risk after school meals

+ Communicate regularly with food sites

+ Interacts with community committees and other assigned committees/meetings as requested by supervisor

+ Must maintain confidentiality at all times

+ This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

Minimum Job Requirements and Qualifications

Bachelor’s Degree in Education, Physical Education, Recreation Administration, and/or related field preferred. One (1) year of related work experience may be substituted for each year of formal education. Must be at least 21 years of age. Must be self-motivated and dependable. Ability to plan and organize events and meetings to include agendas and timelines. Ability to coordinate multiple projects and meet various deadlines is a must. Ability to communicate effectively in both forms - oral and written. Must be customer service oriented. Must of knowledge of work processing software such as Word, Excel, and Publisher. Licenses / certifications required: Valid operator’s license required. Ability to obtain within 6 weeks of employment: CPR and first aid licenses.

Preferred Job Requirements and Qualifications

Bachelor’s Degree in Education, Physical Education, Recreation Administration, and/or related field preferred.

Independent Judgment

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Incumbent will be expected to travel to various locations daily for work-related activities or training. Office time will be required for data entry and required paperwork

Physical Conditions

+ Sitting at a desk the majority of the day

+ Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds

+ Tasks may involve extended periods of time at keyboard or workstation

+ Tasks require the ability to perceive and hear sounds and see visual cues or signals

+ Tasks require the ability to communicate orally

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.