• Human Resources College Aide

    SUNY Suffolk County Community College (Selden, NY)


    SCCC REFERENCE #: 25-39

    DATE: June 26, 2025

     

    TITLE: Human Resources College Aide

     

    CAMPUS: Ammerman Campus in Selden

    START DATE: ASAP

    TYPE OF APPOINTMENT: Part Time

     

    RANK: Civil Service

    POSITION DESCRIPTION:

    We are seeking a detail-oriented and organized part time (17 hours) College Aide to support our administrative operations. This role is responsible for alphabetizing and filing documents, scanning and archiving records, and reviewing critical documents for accuracy and completion. The ideal candidate is thorough, dependable, and comfortable handling confidential information.

     

    We offer flexible hours, a supportive and energetic team, and opportunities for professional growth and advancement within the organization.

    Key Responsibilities:

    + Alphabetize and file physical and digital documents according to established protocols.

    + Scan and digitize documents using office equipment and save them to designated folders.

    + Archive old records following company retention policies and ensure accessibility when needed.

    + Review incoming and outgoing documents for accuracy, completeness, and compliance.

    + Maintain orderly filing systems and ensure proper labeling and retrieval of records.

    + Perform periodic audits of files to ensure compliance and organization.

    + Handle sensitive and confidential information with discretion.

    + Assist with general clerical tasks such as photocopying, data entry, and mail handling.

    + Collaborate with other administrative staff to ensure smooth office operations.

    MINIMUM QUALIFICATIONS:

    Minimum Qualifications:

    + High school diploma or equivalent required.

    + Proven experience in a clerical or administrative support role preferred.

    + Strong attention to detail and excellent organizational skills.

    + Proficient in using office equipment (scanner, copier, computer).

    + Familiarity with basic office software (e.g., Microsoft Office Suite, PDF editors).

    + Ability to work independently and follow instructions.

    + Strong communication and interpersonal skills.

    HIRING SALARY:

    Pay Rate: $16.50/per hour.

    NON-DISCRIMINATION NOTICE:

    Suffolk County Community College does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability in its admissions, programs and activities, or employment. This applies to all employees, students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting either of the Civil Rights Compliance Officers/Coordinators listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

    The following persons have been designated to handle inquiries regarding the College's non-discrimination polices:

    Civil Rights Compliance Officers

     

    Christina Vargas

    Chief Diversity Officer/Title IX Coordinator

    Ammerman Campus, NFL Bldg., Suite 230

    533 College Road, Selden, New York 11784-2899

    [email protected]

     

    (631) 451-4950

     

    or

     

    Dionne Walker-Belgrave

    Affirmative Action Officer/Deputy Title IX Coordinator

    Ammerman Campus, NFL Bldg., Suite 230

    533 College Road, Selden, New York 11784-2899

    [email protected]

     

    (631) 451-4051

     

    In an emergency, contact Public Safety to make a report 24 hours a day/7 days a week by calling (631) 451-4242 or dialing 311 from any College phone.

    Inquiries or complaints concerning alleged civil rights violations in the College’s education admissions, programs and activities may also be directed to:

    Office for Civil Rights (OCR) – Enforcement Office

     
     

    32 Old Slip, 26th Floor

     

    New York, NY 10005-2500

     

    Telephone: (646) 428-3800

     

    Fax: (646) 428-3843

    TDD: (877) 521-2172

    Email: [email protected]

     

    Also see: https://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm

    Inquiries or complaints concerning discrimination in employment practices may also be directed to:

    NYS Division of Human Rights

     

    Long Island (Suffolk)

     

    New York State Office Building

     

    250 Veterans Memorial Highway, Suite 2B-49

     

    Hauppauge, NY 11788

     

    Telephone: (631) 952-6434

    TDD: (718) 741-8300

    Email: [email protected]

     

    Also see: https://dhr.ny.gov/how-file-complaint

     

    New York District Office

    33 Whitehall Street, 5th Floor

     

    New York, NY 10004

     

    Telephone: (800) 669-4000

     

    Fax: (212) 336-3790

    TTY: (800) 669-6820

    ASL Video Phone: (844) 234-5122

    Also see: https://www.eeoc.gov/field/newyork/charge.cfm

     

    Suffolk County Community College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal opportunity and non-discrimination in employment, education, access to services, programs, and activities, including career and technical education opportunities.

     

    A copy of the postsecondary career and technical education courses offered by the College is available and may be obtained on our website at: www.sunysuffolk.edu/explore-academics/college-catalog or by calling the Office of Admissions at 631-451-4000 to request a mailing.