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Description

Established construction company specializing in safety products serving general contractors, government agencies, and private sector clients across New York State is seeking a qualified Executive assistant with abilities to handle a diverse work load.

Job Summary

We’re looking for a highly organized, dependable Executive & Office Assistant to support the leadership team and help manage day-to-day operations. This is a trusted role with a wide range of responsibilities—from administrative tasks to light accounting and project coordination. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information with discretion.

Key Responsibilities

+ Provide administrative and executive support to company leadership.

+ Organize and maintain digital and physical files, reports, and project documents.

+ Manage incoming and outgoing correspondence, including emails and mail.

+ Perform basic accounting tasks such as invoice tracking, data entry, and expense reporting.

+ Track project deadlines and facilitate communication between team members and external stakeholders.

+ Manage confidential information with professionalism and discretion.

+ Order office supplies and coordinate with vendors for equipment and facility needs.

+ Assist in planning and coordinating company events, meetings, and trainings.

+ Provide general office management and support as needed.

Requirements

Qualifications

+ Proven experience in an administrative, executive assistant, or office management role.

+ Strong organizational and time management skills.

+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software.

+ Excellent written and verbal communication skills.

+ Ability to manage multiple tasks with minimal supervision.

+ Trustworthy, dependable, and able to handle sensitive information.

Preferred Qualifications

+ Experience in construction or infrastructure-related industries is a plus.

+ Familiarity with New York State contracting or projects is helpful but not required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .