"Alerted.org

Description We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.

Responsibilities:

• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.

• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.

• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.

• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.

• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.

• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.

• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.

• Assist executives in maintaining a high level of organization and time management to optimize productivity.

• Provide support for office management tasks, ensuring smooth day-to-day operations.

• Handle sensitive information with discretion and confidentiality. Requirements • A minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives.

• Bachelor’s degree or equivalent education, along with proficiency in relevant technologies.

• Strong familiarity with systems such as Oracle or SAP, and bilingual fluency in Mandarin is preferred.

• Exceptional communication skills, both written and verbal, with the ability to interact effectively at all levels.

• Proven ability to manage complex schedules and prioritize competing demands.

• Adept at handling confidential information with the utmost discretion and professionalism.

• Experience in financial, technology, or international business environments is a plus.

• Highly organized and proactive, with excellent problem-solving and interpersonal skills. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .