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Description

We are looking for an organized and detail-oriented Receptionist to join our well-established firm and collegial team in either our East Bay or Peninsula location. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. If you have strong interpersonal skills and a knack for multitasking, we encourage you to apply. This is a hybrid position with excellent benefits and stellar long term growth opportunities!

Responsibilities:

• Greet visitors and clients warmly, providing a welcoming and organized environment.

• Answer and manage a multi-line phone system, directing calls to the appropriate departments.

• Handle email correspondence promptly and professionally, ensuring clear communication.

• Perform accurate data entry tasks to maintain updated records and databases.

• Schedule appointments and manage calendars to ensure efficient time management.

• Organize and maintain files for easy access and retrieval of important information.

• Coordinate with team members to support daily office operations.

• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.

• Assist in general office tasks to ensure smooth workflow and productivity.

• Provide exceptional customer service to address inquiries and resolve issues.

Requirements • Minimum of 2 years of experience in a receptionist or similar administrative role.

• Proficiency in managing multi-line phone systems and directing calls effectively.

• Strong customer service skills with the ability to address inquiries professionally.

• Experience in data entry and maintaining accurate records.

• Familiarity with scheduling appointments and managing calendars.

• Advanced knowledge of Microsoft Excel, Word, and Outlook.

• Excellent interpersonal skills and the ability to work collaboratively.

• Highly organized with the ability to prioritize tasks and meet deadlines.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .