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Senior Material Coordinatorat SMX(View all jobs) (https://www.smxtech.com/careers/)

Hollywood, MD

Are you someone who sees the whole board and thrives on keeping complex workflows aligned across teams? SMX is seeking a highly organized and proactive Senior Material Coordinator to serve as the connective tissue across the Tactical and Remote C5I Edge Systems (TARCES) program procurement lifecycle.

In this role, you won't be making purchases, but you will provide critical program-wide oversight, coordination, and continuity across every project and procurement step, from material request to final delivery. This role exists to reduce delays between handoffs, identify gaps before they become blockers, and ensure material movement is visible, traceable, and timely.

You'll work alongside Project Managers, Project Analysts, Buyers, and Logistics teams to support efficient procurement execution, without overstepping into an approval or execution role. If you excel at cross-functional coordination and know how to make a process move without owning every step, this is the role where you can make a real impact. This is a hybrid role local to the southern Maryland area.

This position requires a DoD secret security clearance which requires US citizenship for work on DoD contracts.

Essential Duties & Responsibilities

+ Prioritize procurement actions based on risk, funding, and operational urgency, aligning activities with project schedules, SLAs, and contractual deadlines

+ Coordinate inputs from Project Managers, Analysts, Buyers, and Financial Analysts to ensure timely, well-documented handoffs that meet internal workflow expectations

+ Proactively identify and escalate delays, gaps, or stalled actions to stakeholders for timely resolution, preventing schedule or budget impacts

+ Serve as the central point of contact for procurement tracking, material status, and logistics visibility, providing accurate, up-to-date information to internal teams and government customers

+ Liaise with expediters, vendors, and logistics personnel to verify Estimated Delivery Dates (EDDs), update documentation, and confirm fulfillment against Material & Equipment Lists (MELs)

+ Ensure accuracy and completeness of traceability documentation, including MEL updates, DD1149s, shipment tracking, receiving confirmations, and disposition records

+ Leverage read-only access to procurement systems (e.g., ServiceNow, Diogenes) for data validation and audit-readiness, strictly adhering to role-based authority boundaries (no pricing, PO cutting, or commitments)

Required Experience & Skills

+ At least 10 years of relevant experience supporting program operations, procurement tracking, logistics coordination, or related project lifecycle oversight

+ Bachelor's degree required - a master’s degree is preferred. Four (4) additional years of directly relevant experience may substitute for a master's degree

+ Demonstrated experience managing dashboards, trackers, or workflow tools to monitor multi-step processes with concurrent handoffs and interdependencies

+ Strong organizational and prioritization skills, with the ability to apply SLA logic, triage requests, and manage shifting deadlines in a complex operational environment

+ Proven ability to coordinate across multiple stakeholder groups, including program management, procurement, finance, logistics, and external vendors – without direct authority

+ Experience with procurement support functions, such as MEL management, PR/RIP tracking, delivery documentation, or material disposition coordination

+ Excellent communication skills, both written and verbal, with the ability to convey complex process status clearly to diverse stakeholders

+ Self-directed and highly accountable, with a demonstrated ability to track issues through to resolution and elevate blockers appropriately

+ Proficiency with Microsoft Excel and other Office tools used to develop and manage process trackers, dashboards, and coordination reports

Desired Experience & Skills

+ Familiarity with government procurement and logistics workflows, including MELs, DD1149s, NCSJs, and receipt/disposition documentation

+ Understanding of material tracking and traceability for audit readiness and compliance (e.g., PRs, vendor quotes, POs, packing slips)

+ Experience with ticket-based procurement systems like ServiceNow for workflow monitoring and status updates (end-user only)

+ Knowledge of vendor coordination practices, including lead time communication, EDD updates, and follow-up across multiple vendor tiers

+ Exposure to DoD or federal contracting environments, with awareness of approval hierarchies, funding constraints, and material procurement compliance

+ Prior experience coordinating across geographically dispersed teams or remote procurement environments where asynchronous updates and documentation rigor are essential

**Application Deadline:** July 28, 2025

Funding Level: Firm Funded

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

The proposed salary for this position is:

$101,300—$168,800 USD

At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is an Equal Opportunity employer including disabilities and veterans.

Selected applicant may be subject to a background investigation and/or education verification.