"Alerted.org

The Stock Plan Specialist will support the day-to-day administration of the company's stock-based compensation plans. You will collaborate with internal business partners, engage with employees regarding equity questions, assist in the management of the stockholder ledger, and assist with employee education and training regarding the company's equity plans. The successful candidate will demonstrate a strong attention to detail combined with excellent analytical skills, as well as a sense of urgency and ability to work under tight deadlines and prioritizing multiple activities. This individual will be highly collaborative with a proven ability to support and enable others while handling extremely sensitive and confidential information.

Duties & Responsibilities

+ Manage all aspects of equity plan administration by maintaining and reconciling equity program data with stock plan administrator, uploading equity grants, running reports, and answering stock plan related inquiries from a global population of employees.

+ Ensure accuracy, timeliness, and integrity of all equity data in our system of record.

+ Regularly reconcile equity activity with the company/broker/transfer agent records and payroll data.

+ Support annual and ad hoc equity nominations, enrolment, and vesting processes for global population.

+ Support monthly accounting processes (journal entries and reconciliations related to equity and stock-based compensation).

+ Help ensure adherence with equity plan documentation for internal and SOX compliance.

+ Prepare data needed for SEC filings, including 10-K and proxy compensation tables.

+ Engage with global employee population by providing timely responses to their questions about equity awards.

+ Partner with internal teams including F&A, Tax, Payroll, Legal, and people on all equity-related matters, including report generation and ad hoc requests.

+ Design effective, efficient and easy to understand custom reports and dashboards to enable the organization to make fact-based equity decisions

+ Develop and maintain process documentation to ensure consistent, accurate and repeatable processes, as well as identify and recommend process improvement opportunities for maximum efficiency

+ Partner with payroll across a large number of countries to ensure pay-related payments are processed in a timely manner

+ Maintain positive relationships with stock plan administration vendors and third-party administrators

Experience & Education

+ 5+ years of related experience (HR, Compensation, Equity Administration, Stock Plan Administration)

+ Bachelor’s degree, preferably in Business Administration, HR, Finance, Accounting or related discipline

Knowledge, Skills & Abilities

REQUIRED

+ Excellent interpersonal and communication skills both written and verbal, with the ability to work effectively in a team environment.

+ Self-motivated individual with the ability to problem solve and work independently with a minimum level of supervision.

+ Familiarity with enterprise HR data systems, preferably Oracle HCM

+ Familiarity with third party stock administration systems, preferably Fidelity Investments

+ Previous experience working with expat assignments & local nationals

+ Advanced proficiency in Microsoft Excel

+ Strong attention to detail with excellent analytical skills

+ Strong sense of urgency with demonstrated ability to work under tight deadlines and prioritize multiple activities

+ Strong interpersonal, communication, organizational and administrative skills

+ Highly collaborative with a strong desire to support and enable others

+ High integrity with proven ability to handle extremely sensitive and confidential information

+ Demonstrated track record of being a self-starter with the initiative and perseverance to deliver results

+ Advanced analytical skills and complex problem-solving capabilities with the ability to draw conclusions from data, ensure quality and accurate data

+ Curious, growth-oriented, proactive, and passionate about driving results

+ Strong business and financial acumen

+ Familiarity of Stock Plan Administration software (Fidelity)

+ Ability to multi-task and work with a global corporation

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