• Admin Assistant - Senior (Orthopaedic Surgery,…

    UPMC (Pittsburgh, PA)


    University of Pittsburgh Physicians Department of Orthopaedic Surgery is hiring a full-time Administrative Assistant Senior to join their team in Oakland. This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings, weekends, or holidays!

    Purpose:

    Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

    Responsibilities:

    + Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).

    + Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

    + Plans conferences for department and department head.

    + Under general direction, provides varied administrative support to a department or group of professionals.

    + May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.

    + Develops reports for executive or department. Analyzes complex information requests and determines complex trends.

    + Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

    + High school diploma or equivalent.

    + 5 years experience in an increasingly responsible administrative support role.

    + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

    + Ability to use applicable MS Suite products.

    + Advanced knowledge of business processes and procedures.

    + Working knowledge of accounting and financial principles and functions

    + Ability to analyze data.

    + Ability to use discretion and independent judgment. **Licensure, Certifications, and Clearances:**

    + Act 31 Child Abuse Reporting with renewal

    + Act 33 with renewal

    + Act 34 with renewal

    + Act 73 FBI Clearance with renewal

     

    UPMC is an Equal Opportunity Employer/Disability/Veteran