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Job Description

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $59,715.00 - $68,672.00.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

The ACS Division of Financial Services (DFS) is responsible for supporting, planning, implementing, and monitoring the fiscal functions of the agency in accordance with City, State and Federal guidelines. The work of DFS includes managing the ACS budget; submission of monthly claims for revenue; processing of payments to provider agencies and vendors; monitoring the financial health of provider agencies through financial review and audits; maintenance of the ACS bank accounts; centralized oversight of ACS Child Welfare financial eligibility; and data maintenance for financial systems of record.

The Central Eligibility Office (CEO) review units determine children's eligibility for Title IV-E federal funding, in accordance with state and federal requirements. The Eligibility Analyst reviews, assesses, and documents eligibility determinations, and exchanges eligibility information with units that encode data in state and local information systems, prepares claims and audits the use of federal funds. High numbers of children must be reviewed, yet accuracy and completeness of reviews is imperative, given the extreme importance of passing the periodic Title IV-E Federal Audit. The Eligibility Analyst has the following responsibilities:

- Determine via official forms, background information, other data, by obtaining relevant systemic records, reports, other documents, individual and family eligibility for federal child welfare funding such as but not limited to: Title IV-E, SSI, TANF-EAF, and Title XX.

- Review legal and program information such as court orders, petitions, FASP's, progress notes, and other documents to determine eligibility and assess compliance with state and federal mandates.

- Compute financial status of clients, and other budgetary matters, by obtaining appropriate documented figures, performing calculations, following basic arithmetic procedures and agency formulas and by using various informational systems in order to determine eligibility.

- Check work assignments to ensure accuracy and completeness by conducting supplemental reviews, identifying, exchanging information about changes or errors in eligibility status. Initiates corrective action to ensure accuracy, compliance with due dates, and readiness for submission and processing.

- Maintain and documents in written and electronic systems of record, entering, retrieving, updating, transferring, and deleting materials in accordance with standard procedures and timetables, to ensure usability and timeliness of the systems of record.

- Interact with office liaisons to obtain and exchange legal, financial, and program information to acquire information necessary to determine the eligibility status of children under study.

- Work with the Division of Family Permanency and contracted agencies to, whenever possible, elevate non-IV-E eligible foster children to IV-E eligibility with accompanying federal Medicaid at the commencement of adoption. Impediments to IV-E determinations are communicated to the community provider agency liaisons and pursued to review completion.

ADDITIONAL INFORMATION:

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY:

- Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID # 717060.

- NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED

- NOTE: ONLY CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 59,715.00

Salary Max: $ 86,804.00