"Alerted.org

Details

**Open Date** 06/30/2025

**Requisition Number** PRN42338B

**Job Title** Administrative Assistant

**Working Title** Company Assistant

**Job Grade** D

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Variable

Work Schedule Summary

Typically 9 a.m. – 5 p.m. Monday through Friday, with the possibility of occasional adjusted hours

**VP Area** Academic Affairs

**Department** 00072 - Pioneer Theatre Company

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 15.19 to 17.50

**Close Date** 08/30/2025

**Priority Review Date (Note - Posting may close at any time)** 07/30/2025

Job Summary

Provides administrative business support for Pioneer Theatre Company ( PTC ) and reports directly to the Business Manager. Primarily performs a variety of clerical and financial duties for the PTC business office, including payment processing, deposits, reimbursements, HR management systems, purchasing card reallocation, and union contract administration. Provides additional administrative support to PTC General Manager, Company Management, Patron Services, and Development as directed by the Business Manager and/or General Manager.

Responsibilities

Job Functions

* Supports the administrative tasks of the Business Office, such as but not limited to receivables, job hiring tasks, invoice preparation, purchase orders, and petty cash.

* Orders, receives, and oversees business office inventory.

* Provides general office support and equipment upkeep.

* Assists Company Manager with travel, reconciliations, bookings, lodging issues, facilities, parking, and occasional clerical work.

* Assists General Manager in providing the theatre with general IT support.

* Other duties as assigned for the smooth operations of the theatre.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

+ Candidate with University of Utah financial systems experience, e.g., payroll, EPR , EForms, UShop, purchasing card reallocation.

+ An interest and understanding of the professional theatre industry or performing arts is a plus.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.