• Project Coordinator - Real Estate and Construction

    Bon Secours Mercy Health (Cincinnati, OH)


    At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence.

     

    Primary Function/General Purpose of Position

     

    The Project Coordinator, Real Estate, Development & Construction supports the Director of Construction in the execution of all projects associated with the program. They will provide critical project support for maintaining, tracking and controlling project documentation and processes including bids, contracts, insurance, Notices of Commencement/Furnishing, project pipeline, invoices, lien waivers, and record documents.

    Essential Job Functions

    + Creates construction and design contracts using standard Bon Secours Mercy Health (BSMH) contract forms and exhibits and American Institute of Architects (AIA) documents.

    + Organizes and distributes contracts through DocuSign and track contracts with contractors and designers through BSMH authority matrix to assure timely execution.

    + Analyzes, interprets, and works with Legal department to respond to requests from contractors and designers for modifications to contract language.

    + Creates and tracks all Change Orders in the system.

    + Creates and tracks Purchase Orders/Requisitions for each contract in the system.

    + Obtains, tracks, and distributes As-Built drawings, Operation and Maintenance manuals and Certificates of Completion from contractors, and coordinates with the appropriate BSMH departments.

    + Updates the Project Pipeline from data received from Construction Directors on a weekly basis.

    + Utilizes the BSMH Project Management software to upload budgets, vendor quotes, invoices, and coordinate with other accounting systems to assure accurate project cost reporting.

    + Records and tracks approvals and process vendor payment applications including lien waivers and attestations.

    + Schedules meetings as needed for the execution of design and construction activities.

    + Manages the estimating and document control process for multiple projects in compliance with the BSMH procedures.

    + Files and tracks any certifications required for Environmental, Sustainability, or Governance requirements.

    + Assists in the creation of Requests for Proposals.

    + Organizes and manipulates data using tools including Pivot tables in Excel.

     

    This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

     

    Licensing/Certification

     

    None

    Education

    Associate degree in Business or Paralegal (preferred)

    Work Experience

    5 years' experience in construction project administration (required)

     

    Training

     

    None

     

    Language

     

    None

     

    Patient Population

     

    Not applicable to this position

     

    Working Conditions

     

    Periods of high stress and fluctuating workloads may occur.

     

    General office environment.

     

    Required to car travel to off-site locations, occasionally in adverse weather conditions.

     

    Additional Physical Requirements/Hazards

    Physical Requirements

    Manual dexterity (eye/hand coordination)

     

    Repetitive arm/hand movements

     

    Finger Dexterity

     

    Hazards

     

    Not applicable to this position

     

    Skills

     

    Budgeting and financial acumen

     

    revenue tracking

     

    reporting

     

    Evidence-based decision making

     

    Contract negotiation

     

    Analyzing data and information

     

    issue resolutions

     

    strategic direction

     

    standard processes

     

    Microsoft Office Suite

     

    Microsoft Project

     

    Primavera

     

    construction management software

     

    Project management

     

    Communication

     

    Giving presentation

     

    organized

     

    attention to detail

     

    problem solving

     

    solution development

     

    Ability to work in a highly matrixed environment

     

    collaborate

     

    Ability to work independently

     

    teamwork

     

    Conflict resolution

     

    confidentiality

     

    Relationship development

     

    Relationship management

    Many of our opportunities reward* your hard work with:

    Comprehensive, affordable medical, dental and vision plans

     

    Prescription drug coverage

     

    Flexible spending accounts

     

    Life insurance w/AD&D

     

    Employer contributions to retirement savings plan when eligible

     

    Paid time off

    Educational Assistance

    And much more

    *Benefits offerings vary according to employment status

     

    All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [email protected] . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected]