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BUDGET ANALYST 4

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BUDGET ANALYST 4

Salary

$4,387.00 - $8,608.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OFSS 063025 ERG

Department

Division of Administration

Division

Office of Finance and Support Services

Opening Date

06/30/2025

Closing Date

7/14/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The Division of Administration/Office of Finance and Support Services has a vacancy. This position is located in the Budget Section. This job title has an assigned pay grade of AS-618.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Displaying Expertise : The ability to exhibit specialized skills or knowledge gained from experience or training

• Managing Budgets : The ability to be a good steward of state resources by effectively managing allocated funds.

• Working with Financial Information : The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

The Office of Finance and Support Services provides comprehensive accounting services, including financial reporting, analysis, budget development and preparation for the Division of Administration and various offices and agencies within the Executive Department. The services provided by OFSS involve a range of agency responsibilities for implementing financial operational policies and procedures, preparing and monitoring all budget functions and providing monthly and annual financial statements to ensure accurate and timely financial services. The work is performed in compliance with state, federal, grant specific and office rules, policies and procedures and are reviewed on the basis of results, reports and outside Independent audit, both federal and state.

Minimum Qualifications

Six years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR

Six years of full-time work experience in any field plus three years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR

A bachelor’s degree plus three years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR

An advanced degree in business administration, accounting, finance, public administration, or statistics plus two years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171430) .

Job Duties and Other Information

Job Duties:

The Division of Administration (DOA), Office of Finance and Support Services (OFSS) provides services on a statewide basis of accounting, budgeting and financial management reporting to the Division of Administration and various state offices and agencies within the Executive Branch including the Office of Group Benefits, the Louisiana Property Assistance Agency, the Federal Property Assistance Agency, the Office of Technology Services, the Office of Aircraft Services, the Office of State Procurement, the Board of Elementary and Secondary Education, Louisiana Office Facilities Corporation, Louisiana Equipment and Acquisition Fund as well as various boards and commissions.

The services provided by OFSS involve a range of agency responsibilities for implementing financial operational policies and procedures, preparing and monitoring all budget functions and providing monthly and annual financial statements to ensure accurate and timely financial services. The work is performed in compliance with state, federal, grant specific and office rules, policies and procedures and are reviewed on the basis of results, reports and outside Independent audit, both federal and state.

50% 1. Prepares, reviews, monitors and reconciles assigned budgets monthly and annually. This includes revenue and expenditure forecasting and analysis. Prepares fiscal reports/documents that are submitted to internal and external stakeholders. This includes, but is not limited to, the Office of the Commissioner, Office of Planning and Budget, Office of Statewide Reporting and Accounting Policy, State Treasurer's Office, House Appropriations Committee, Senate Finance Committee, Legislative Fiscal Office, the Legislative Auditor's Office and other stakeholders as needed. Reports and documents include, but are not limited to, budget adjustment requests (BA-7s), budget request packages, and position-related reports. The monthly work the incumbent performs is analyzed in order to monitor the agency's financial strengths and weaknesses and recommendations are made for corrective measures as needed. From this work, information and resources are used in making management decisions. The incumbent exercises independent judgment and discretion in carrying out the duties and responsibilities of this position.

2. Interacts routinely with stakeholders in the exchange of pertinent information related to the Division of Administration, any agency or program serviced by OFSS, as well as any party interested in budget-related revenue, expenditure and position control-related inquiries to resolve problems/issues or just Information gathering. Such stakeholders include agency program managers, internal and external auditors, fiscal and budget personnel and DOA staff and management. Light travel is required to attend off-site budget meetings.

3. Accumulates data, maintain spreadsheets, and submits to management various reports used in the budget process, the projections of revenues and expenditures, and the development of the Statewide Cost Allocation plan and for specific reporting requirements.

4. Interacts and confers with the Office of Planning and Budget, the Legislative Auditor's Office, Division of Administration administrators and officials and other interested parties in regards to the budget and financial operations of the agency.

5. Applies complex federal and state policies and procedures and directives for daily operations and financial reporting.

30%1. Serves as the technical specialist for contract management and preparation for the entire budget unit. All other analysts submit completed BA-22’s for review to this analyst. Technical expertise is required to fully utilize the LAGOV-SRM statewide system in their review of BA-22s. Serves as the backup fiscal approver for agencies in the absence of budget administrators.

2. Serves as the technical specialist for the Louisiana Performance Accountability System (LaPAS) and is responsible for LaPAS input and reporting requirements for agencies and sections under DOA’s management. Prepares notes for variances in the performance indicators on the LaPAS database. Technical expertise in the Statewide LaPAS database is required for this position.

3. Reviews for accuracy and completeness all updated and new organization request forms for cost centers as needed through the DOA, Office of Statewide Reporting and Accounting Policy prepared by budget staff before submitted to management for approval.

4. The incumbent is required to be available to staff and upper management in the absence of the supervisor. The incumbent is required to train new staff.

10%Reviews projects, reports, and proposed changes to performance indicators.

10%All other duties as assigned, to include but are not limited to preparing special projects and reports and research data.

Position-Specific Details:

This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. A permanent status employee may be required to serve a new probationary period in lieu of promotion.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

ResumesWILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 219-1041. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: [email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Do you have direct experience in the compilation and preparation of the annual budget, including assisting organizations with budget preparation?

+ Yes

+ No

02

If yes, please indicate which job(s) that are listed on your application provided you with this experience and describe. If you do not have any experience in this area, state “No Experience”.

03

Indicate the level of experience you have in monitoring and reviewing expenditures, revenues, and budget allocations to determine financial status.

+ No experience

+ Less than 1 year of experience

+ 1 to 3 years of experience

+ 3 to 5 years of experience

+ 5 to 7 years of experience

+ More than 7 years of experience

04

If you indicated any experience, please indicate which job(s) that are listed on your application provided you with this experience and describe. If you do not have any experience in this area, state “No Experience”.

05

Please describe any experience in preparing and updating cash flow and cost projections and estimated revenues and expenditures, monitoring expenditures to ensure compliance with adopted budget, and assisting in publication of the budget. If you do not have any experience in this area, state “No Experience”.

06

DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

+ 1= I have no experience and/or am uncomfortable displaying expertise

+ 2= I have limited experience or require assistance to display expertise

+ 3= I can display expertise

+ 4= I can display expertise and help others improve their ability to display expertise

07

DE: Explain your rating by providing specific and relevant examples in the box below.

08

MB: Rate your ability to manage budgets based on our definition: The ability to be a good steward of state resources by effectively managing allocated funds.

+ 1= I have no experience and/or am uncomfortable managing budgets

+ 2= I have limited experience or require assistance to manage budgets

+ 3= I can manage budgets

+ 4= I can manage budgets and help others improve their ability to manage budgets

09

MB: Explain your rating by providing specific and relevant examples in the box below.

10

WFI: Rate your ability to work with financial information based on our definition: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

+ 1= I have no experience and/or am uncomfortable working with financial information

+ 2= I have limited experience or require assistance to work with financial information

+ 3= I can work with financial information

+ 4= I can work with financial information and help others improve their ability to work with financial information

11

WFI: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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