• Administrative Assistant

    Robert Half Office Team (Los Angeles, CA)


    Description

    Administrative Assistant: Non-Profit Client (Contract Role)

    A distinguished non-profit institution is seeking an Administrative Assistant for a 6-month contract position, with potential extension based on organizational needs. This role offers a unique opportunity to provide high-level administrative support within a dynamic and fast-paced environment. You will support the Executive Assistant to the CEO, and will play an integral part in ensuring the efficient day-to-day operations of the office and contributing to a range of critical responsibilities. The role is onsite in West Los Angeles. Hours are 8 AM to 5 PM, and the hourly rate is up to $33/hr.

    Key Responsibilities

    + Administrative & Operational Support: Manage daily workflows, oversee complex calendar and travel arrangements, and schedule meetings across teams, including campus leadership, senior staff, and external vendors

    + Project Management: Assist with special projects involving research and preparation of detailed proposals and reports, demonstrating your ability to handle complexity and confidentiality with precision.

    + Event Management: Organize large-scale events, including logistics such as invitations, catering, nametags, campus parking, and meeting materials.

    + Cross-Team Collaboration: Coordinate efforts with internal teams to facilitate organizational initiatives and stakeholder partnerships effectively.

    + Financial & Reimbursement Processes: Process travel and entertainment reimbursements and assist with purchase orders while providing backup support for financial duties in collaboration with the Business Services Department.

    + Communication: Draft, edit, and manage a range of correspondence while maintaining relationships with multiple stakeholders, including administrators, faculty, staff, students, and external constituencies.

    + Presentation Support: Prepare materials and agendas for meetings and presentations.

    Requirements

    Candidates should possess the following skills and qualifications:

    + Exceptional organizational skills and attention to detail

    + Proven ability to thrive in a fast-paced, dynamic environment.

    + Strong written and verbal communication skills.

    + Proactive and resourceful mindset with a commitment to delivering high-quality outcomes.

    Requirements

    • Proven experience as an Administrative Assistant, ideally with experience supporting an Executive Assistant

    • Exceptional organizational and multitasking abilities with keen attention to detail.

    • Strong written and verbal communication skills.

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

    • Ability to handle sensitive information with confidentiality.

    • Familiarity with scheduling and calendar management.

    • Demonstrated ability to adapt to a fast-paced work environment.

    • Bachelor's degree or equivalent experience preferred.

    TalentMatch®

    •Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

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    Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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