• Administrative Assistant to the Coordinators

    Brighton Central Schools (Brighton, NY)


    37.5 hours per week, 10 months per year. Includes benefits and NYS retirement.

     

    The work involves responsibility for the independent performance of difficult and complex clerical tasks, requiring a high degree of independent judgment and for decision making holding a high consequence of error. The use of a personal computer for word processing and database entry is an integral part of the position. The work is performed in accordance with general instructions regarding objectives, policies and procedures. The work is usually submitted in its final form and is not subject to detailed or immediate review. The employee reports directly to and works under the general supervision of a higher-level employee.

    Responsibilities/Projects Include:

    + Purchasing needs for BHS Coordinators

    + Program of Studies

    + Barcoding of new textbooks and calculators

    + Assisting with budget preparation

    + Budget reminders to BHS Coordinators

    + Mid-term and Final Exam check-in and security

    + Textbook maintenance

    + Supply Lists

    + CSE meeting email reminders to teachers

    + AP and PSAT Proctor timesheets

    + SmartFind Express and Substitutes

    + Coverage for Teachers and TA’s

    + Today’s Jobs Reports

    + Prepare schedule, rosters and plans for substitutes for the following day

    + Timesheets

    + Payroll Vouchers in WinCap Web

    + Faculty/Staff Sign In and Out book

    + Teacher absence spreadsheet

    + Other Coordinator or Administrator assistance, as needed

    Job Qualifications

    MINIMUM QUALIFICATIONS : Graduation from high school or possession of an equivalency diploma, plus either:

    (A) Three (3) years of paid full-time or part-time or volunteer equivalent office clerical or secretarial experience; OR,

     

    (B) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science, Office Technology or a closely related field, plus one (1) year of office clerical or secretarial experience; OR,

     

    (C) Any equivalent combination of training and experience as defined by the limits of (A) and (B) above.

    NOTES:

    Successful completion of one (1) year of college coursework (or 30 semester credit hours) from a New York State registered or regionally accredited college or university may be substituted for up to one (1) year of the required experience.

     

    Experience as a Teller, Cashier or Sales Clerk shall not be considered appropriate experience.

     

    Civil Service Title: Office Clerk II

     

    Job Number: BHSJOFT6-30-2025