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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400274 CCRC

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.06 - $32.29

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE

Reviews and supports pre and post award budgets and grant finances from governmental grants, foundations, and/or other grant award bodies. Monitors grant expenditures to ensure compliance with sponsor regulations.

RESPONSIBILITIES

+ Data entry of non-salary expenses into URGEMS (encumbrance accounting system) and other departmental and institutional systems.

+ File electronic paperwork after data entry.

+ Assemble ledgers (URF reports) and paperwork for account reconciliation, etc. for the grants specialist to reconcile monthly ledgers.

+ Using UR Financials, research undocumented transactions and process journal entries.

+ Assist in the compilation of information for reports and related documentation for account managers.

+ Maintain account files, including copying, scanning, and filing materials. (Listed above).

+ Monitors grant expenditures to ensure compliance with sponsor regulations.

+ Manages subcontract process for large multicenter studies.

+ Gathers information, tracks the subcontract process with ORPA using IORA.

+ Tracks payments, receives incoming invoices from study email folders and processes invoices for payment in P2P.

+ Maintains excel database to record all study payments for every project.

+ Manages spreadsheets throughout the study to ensure accuracy of site/SUB awards information.

+ Sends reminder notices to sites for delinquent invoices.

+ Confirms in Workday that invoices have been reconciled and then updates internal tracking system.

+ Maintains subawards in IORA along with Sr. Grants Management Specialist

+ Responsible for processing University and vendor forms and invoices.

+ Prepares travel and conference forms or Request for Payment Forms for reimbursements of travel or miscellaneous expenses. (e.g., Business

+ Expense & Travel Reimbursements (BETR), Supplier Invoice Requests (SIR), Requisitions, Purchase Orders, cost-center billings, Vivarium, etc.).

+ Check for reasonableness of all reviewed expenses and examine accounting documents to ascertain that transactions are properly supported in accordance with university and sponsor policies and procedures.

+ Maintain knowledge of NIH Public Access Policy and MyNCBI and relay updates to faculty and administrative staff.

+ Serve as point of contact for all faculty in the department to assist them with this process, making sure all publications are compliant and that PMCID numbers are included in all grantrelated materials.

+ Assists with grant preparation, gathering letters of support, biosketches, and other relevant documents and tracks them.

+ CLASP (Continuous Learning for Administrators of Sponsored Programs) certified through the U of R and attends monthly meetings to retain certification.

+ Participate in IORA, BETR, and P2P to improve organizational capacity and support skill development new and ongoing processes

+ As needed, facilitates and arranges administrative and study related meetings, local, national and international.

+ Coordinates the conference space making all arrangements with travel agencies, hotels and catering staff.

+ Arranges travel for on-site and off-site faculty to attend study related meetings

Other duties as assigned.

​

EDUCATION AND EXPERIENCE

+ Bachelor’s Degree REQUIRED.

+ Minimum of 1 year of relevant experience in the analysis or dissemination of information REQUIRED.

KNOWLEDGE, SKILLS, & ABILITIES

+ Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants REQUIRED.

+ Proficiency in computers and related-software programs essential (OUTLOOK, WORD, EXCEL) PREFERRED.

+ Excellent communication skills (verbal and written), and willingness to quickly learn and adapt to new systems and changes in institutional priorities and policies PREFERRED.

+ Knowledge of University accounting system, institutional and sponsored policies and practices, particularly related to allowable and unallowable costs PREFERRED.

+ Experience with URFinancial, IORA, URGEMS, HRMS, and CLASP certified PREFERRED.

+ Excellent attention to detail, organizational and interpersonal skills required, with the ability to work in a team environment PREFERRED.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.