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1325 Walnut Ridge Drive, Hartland, WI 53029, USA | Accounting, Stores - 9951 | Hourly | Full Time

| Full-benefits package including medical/dental insurance options, PTO, 401(K), pet insurance, tuition reimbursement program, employee discounts, and more

The Accounts Payable Specialist is responsible for executing day-to-day accounts payable activities to ensure timely, accurate, and compliant processing of transactions. This role handles complex AP tasks including vendor management, utility invoice tracking, reconciliations, and tax-related reporting. The specialist works independently on routine tasks, collaborates across departments to resolve discrepancies, and ensure financial integrity.

Essential Duties and Responsibilities

Accounts Payable

+ Prepare invoice batches and enter invoices into the AP system.

+ Verify invoice approvals and general ledger coding in accordance with company policy.

+ Manage vouchering of product receipts and freight; report discrepancies to inventory management.

+ Set up and maintain vendor records.

+ Research and resolve vendor inquiries and statement discrepancies; partner with vendors to reconcile terms and payments.

+ Manage utility invoices for all corporate locations, including account setup, dispute resolution, tracking, and timely entry.

+ Track, prepare, and process income tax payments.

+ Calculate and accrue sales/use tax as needed.

+ Process weekly payments, including ACH, checks, and wires.

+ Verify and report credit card expense receipts.

+ Perform daily bank deposits and retrieve mail.

General Accounting and Audits

+ Participate in year-end sales/use tax audits.

+ Manage W-9 collection and tracking for 1099 year-end reporting per IRS guidelines.

+ Reconcile inventory balances to the general ledger.

+ Perform detailed general ledger account analysis and reconciliations for accounts payable transactions and un-invoiced receipts.

+ Prepare and validate monthly AP accruals; assist with month-end closing activities.

+ Maintain accounts payable retention in compliance with IRS regulations.

Education and Experience

+ High school diploma; Associate degree in accounting strongly preferred.

+ Minimum 3 years of experience including sales/use tax accruals and 1099 processing.

+ Familiarity with inventory reconciliation and general accounting practices.

+ Proficiency in Microsoft Excel; experience with Google Suite preferred.

+ Strong problem-solving skills, analytical thinking, and ability to exercise judgement.

+ Highly organized with the ability to prioritize and manage multiple tasks independently.

+ Excellent communication skills with the ability to handle sensitive information with discretion.

+ Ability to work extended hours during month-end and year-end as needed.

Physical Requirements / Work Environment

The physical demands required to perform the essential responsibilities of this position are as follows.

Reasonable accommodations, if necessary and/or as required by law, will be made available.

+ Regularly required to sit, use hands, talk, and hear; occasionally required to lift up to 15 pounds.

+ Close vision required for computer and document work.

+ Frequent use of computers and standard office equipment.

+ This position works in a standard office environment.

Affirmative Action / EEO Statement

Batteries Plus is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all associates and applicants. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, genetic information, or any other legally protected status.