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School Approval and Enrollment Specialist (State Education Representative)

Augusta , Maine , United States | Education | Full-time | Partially remote

Apply by: July 16, 2025

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DEPARTMENT OF EDUCATION

OFFICE OF SCHOOL AND STUDENT SUPPORTS

Opening Date: July 1, 2025

Closing Date: July 16, 2025

Job Class Code: 3032

Grade: 28

Salary: $60,569.60 - $90,230.40

Position Number: 014006198

Purpose:

The School Approval and Enrollment Specialist represents a team within the Office of School and Student Supports. This specialist needs to be self-motivated and flexible to meet needs in a timely fashion – from questions around school approval procedures to interpreting enrollment statute to supporting home instruction. Many of the concerns that come to this specialist are sensitive and need to be handled with the utmost professional manner and with transparent and effective communication. This specialist also needs to build relationships and understanding across the Maine DOE as approval and enrollment processes encompass details across the entire spectrum of Maine education.

The primary purpose of the position is to approve State public and private schools; to plan, develop, organize and administer the systems, and to provide internal and external stakeholder guidance, related to public and private school approval and student alternative compulsory attendance and enrollment options; and, to broker relationships and provide individual technical assistance related to enrollment. The position serves as the subject matter and policy expert on school enrollment requirements for schools, Maine DOE and other agencies, and families/communities throughout the State. The position performs high level legal analysis regarding student enrollment, eligibility and school approval/inspection, and serves as primary client subject matter decision maker for school approval and home instruction data information system design. Policy recommendations and authoring legislation and rules are also within the realm of this position.

Knowledge, Skills, and Abilities:

+ Strong project management skills

+ Collaborative spirit and passion for helping schools, families, coworkers, and others involved in the field of education

+ Knowledge of and background in database management in order to correctly and efficiently apply policy to communicate data needs

+ Analysis of data

+ Ability to bring respectful, honest, and accurate information to bear on sensitive situations

+ Knowledge of state and federal data requirements and of laws, rules, and regulations regarding collection, utilization, and student information privacy rights

+ Ability to identify and analyze issues, reach logical conclusions, and make sound recommendations/decisions

+ Ability to work independently and efficiently

+ Ability to communicate effectively orally and in writing

+ Ability to establish and maintain effective and collaborative working relationships

+ Participation in policy decision-making processes, knowledge of state education statute and ability to interpret, apply, and explain statutory requirements regarding student eligibility and school approval to all Maine DOE constituencies

+ Knowledge of legislative process and ability to draft legislative language and rules, and legislative testimony and reports

+ Knowledge of Microsoft Office Suite and supporting programs and the ability to create data extracts and reports from these programs

MINIMUM QUALIFICATIONS

+ Advanced education, training, and/or experience in Education, Human Resource Development, Psychology, Business Administration, or a related field with demonstrated experience in staffing, training, multimedia promotions, and/or business planning.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

+ Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

+ Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.