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GRANTS ANALYST

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GRANTS ANALYST

Salary

$72,900.36 - $93,604.88 Annually

Location

City of Stockton, CA

Job Type

Classified

Job Number

0425-07374

Department

Economic Development

Opening Date

06/23/2025

Closing Date

7/14/2025 5:30 PM Pacific

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+ Benefits

+ Questions

DEFINITION

OPEN/PROMOTIONAL OPPORTUNITY

BIWEEKLY SALARY RANGE (UPDATED SALARY EFFECTIVE 7/1/2025)

$2,803.86 - $2,947.49 - $3,098.48 - $3,257.48 - $3,424.48 - $3,600.19

FLSA STATUS: Exempt

FUTURE SALARY INCREASES:

+ Effective July 1, 2025, 3% Cost of Living Adjustment

TENTATIVE EXAMINATION DATE: Week of July 28, 2025

The City of Stockton is seeking to fill one (1) vacancy of a Grants Analyst. The position will work with federal and state grant programs. The Grants Analyst position will work under the Affordable Housing programs unit and the role will include but is not limited to assisting with administration state and federal grants as well as managing multiple projects for purposes of implementing related projects funded by state and federal grant sources.

Under general supervision, the Grants Analyst performs a variety of duties, including but not limited to analyze and interpret complex data, reports, and program regulations, review and analyze complex project proposals including budgets and eligibility determination, oversight of project compliance; apply monitoring policies for project performance; preparation review and analyze complex invoice packets for reimbursement approval/denial, developing of accounting, statistical, and clear and concise narrative written reports; conduct research analysis and provide recommendations both orally and in writing; compliance ; assist in analyzing and/or developing policies and procedures; serve as the liaison between the City and project partners; effectively communicate project related matters both orally and in writing; be able to adapt to changing priorities; and possess the drive and initiative to complete projects within required deadlines.

The City of Stockton is seeking innovative, analytical, and technically proficient individuals with strong analytical skills, intermediate to advanced computer software skills (including but not limited to Word, Excel, Power Point, Adobe, etc.), detail oriented and driven individuals able to work in a fast paced environment. The candidate must have the ability to communicate effectively (orally and in writing) and collaborate with a wide range of individuals. Experience with effective grant administration techniques, budgeting, contracting, and interpreting federal and state regulations is desired.

Incumbents typically work a 9/80 schedule: 7:30 AM to 5:30 PM Mondays - Thursdays; 8:00 AM to 5:00 PM Fridays, with every other Friday off.

Incumbents in this position are covered under Civil Service and are represented by SCEA- Professional and Technical Services Bargaining Unit (Classified/Represented).

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under general supervision, provides professional level support to the City’s grant programs including Community Development Block Grant Emergency Solutions Grant (ESG) and Home Investment Partnership (HOME) programs as well as other federal and state funded grant programs; manages a variety of administrative tasks including grant compliance review, processing contracts and verifying documentation; works with other City divisions/departments and community-based organizations to develop and administer City funded programs; performs other duties as assigned.

CLASS CHARACTERISTICS

This is a single class with responsibilities for coordinating grant activities. This class may provide technical and functional direction to office support staff and/or temporary employees.

PRINCIPAL DUTIES (Illustrative Only)

+ Administers and implements the City’s grants including but not limited to the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnership (HOME) programs;

+ Conducts financial and program monitoring to ensure compliance;

+ Prepares grant reports such as the Annual Action Plan and CAPER, and presents these documents to City management or Council for approval;

+ Works closely with granting agencies in preparing grant applications, budgets, environmental reports, labor project monitoring, agreements with sub-grantees, the annual performance report, and other required reports;

+ Reviews invoices for compliance and forwards to clerical staff to process payment;

+ Solicits proposals for CDBG, ESG and HOME programs from eligible City Departments and nonprofit agencies and prepares grant recommendations;

+ Explains program requirements to potential applicants and ensures their activity meets existing program guidelines;

+ Provides technical assistance/ training to sub-recipients and monitors grant sub-recipients for compliance;

+ Reviews applications for funding under grant guidelines and determines eligibility;

+ Assists with the preparation of the grant budgets for City Council approval;

+ Centralizes information regarding grant activity;

+ Develops, coordinates, and monitors grant funded programs designed to support City goals to serve residents coordinates work with staff in other divisions/departments, the school district, and community agencies;

+ Writes grants to obtain funding for programs and submits grant close-out materials;

+ Researches demographic and statistical data necessary for grant applications;

+ Markets programs by attending neighborhood meetings, develops marketing materials, and advertising;

+ Works with City Attorney’s Office to ensure agreements with recipients of the City’s grant funds are legal, binding, and in compliance with specific requirements;

+ Reviews and approves applications for programs;

+ Tracks financial transactions and creates internal reports; and

+ Performs related duties as assigned.

QUALIFICATIONS

Education/Experience:

Possession of a Bachelor’s degree from an accredited college or university with major course work in business or public administration, political science, social welfare, urban studies, or a closely related field. Experience coordinating grant and/or housing programs may be substituted for the required education on a year-for-year basis.

Other Requirements :

Must possess a valid California Class C Driver’s License.

Knowledge of :

+ Principles, practices, and techniques of program and grant fund administration and monitoring;

+ Methods and techniques of project activity management/coordination;

+ Principles of grant application and proposal preparation;

+ Mathematics and program budgeting;

+ U.S. Department of Housing and Urban Development (HUD) CDBG/ESG and HOME policies, procedures, rules, regulations, terminology, reporting requirements, and schedules;

+ Grant record keeping and budgeting;

+ Federal and state grant requirements/regulations and grant processes;

+ Types and functions of local non-profit social service agencies and activities;

+ Affordable housing programs, issues, and resources;

+ Mathematics and program budgeting;

+ Principles and practices of effective communication, written communication, and group dynamics; and

+ Use of a personal computer and software applications.

Skill in :

+ Analyze and solve complex problems that involve collaborating with one or more parties;

+ Interpret and apply appropriate regulations;

+ Administer and monitor contracts and grant funds;

+ Keeping accurate records and files and review for compliance;

+ Communicating effectively both orally and in writing;

+ Analyzing data, develop strategies, and write complex reports in a clear and effective manner;

+ Developing and maintain cooperative relationships with City staff and work effectively with other government entities and social service agencies;

+ Working independently under general supervision to complete assignments in a timely and accurate manner;

+ Exercising initiative and creativity in performing assigned duties;

+ Work well under pressure of deadlines;

+ Articulate both sides of an issue and define consensus among competing interest groups; and

+ Exemplify an enthusiastic, resourceful, and effective service attitude with the public, co-workers, and City staff.

Physical/Mental Abilities:

+ Mobility - Constant sitting for long periods of time while operating a keyboard; frequent bending and twisting of neck and waist; occasional walking, squatting, climbing stairs and kneeling;

+ Lifting – Occasional lifting/carrying of 30 pounds or less;

+ Vision - Constant use of overall visual capabilities; frequent need for use of color perception, hand/eye coordination, reading and/or close up work;

+ Dexterity - Constant holding, grasping, typing, repetitive motion and writing;

+ Hearing/Talking – Constant hearing and talking of normal speech in person and on the telephone; occasionally speaking in front of large groups of people;

+ Emotional/Psychological – Constant concentration, decision making and public contact; occasional ability to exercise sound judgment, especially under stressful situations; and working alone and traveling;

+ Environmental Conditions – Occasional exposure to noise; and

+ Working Conditions - Primarily performed in an office environment which is typically moderately quiet but may be loud at times and at some locations.

+ Must be willing to attend meetings, seminars, and workshops outside of normal working hours. May be required to work overtime. May be required to work weekends.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

The Examination:

Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include a written examination weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates' names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.

Evidence of Bachelor's degree (unofficial transcripts/grade report/copy of diploma) may be required as part of the application process and must be submitted by the final filing date.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL ONLINE CITY OF STOCKTON APPLICATION. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE AND/OR FALSIFIED APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.

The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.

NOTE:

+ After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.

+ Notification and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is being received.

+ NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

This position is Exempt from FLSA (Fair Labor and Standards Act) and does not qualify for overtime compensation and is subject to Fair Political Practices Commission (FPPC) annual filing requirements. Please see the FPPC website, www.fppc.ca.gov/ for more information.