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**Work Place Flexibility:** Hybrid

**Legal Entity:** Entergy Services, LLC

*** The preferred location for this position is New Orleans, LA. The Woodlands, TX may be considered. Relocation assistance and sponsorship is not provided. The official job title is Asst-Executive (S).***

JOB SUMMARY/PURPOSE

This position will coordinate all administrative functions and provides multifaceted administrative support to the Vice President of Information Technology. Responsibilities typically include the following: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES

+ Provide secretarial and administrative support to the Chief Information Officer.

+ Provide support across the enterprise to other business units needing help facilitating IT support.

+ Manage a demanding and intricate calendar, including travel planning, internal and external departmental meetings, and the coordination of internal and external conference calls.

+ Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.

+ Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

+ Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.

+ Be proactive in forwarding work issues to the appropriate leadership and/or managers/supervisors.

+ Coordinate employee engagement events and activities across the organization

+ Coordinate and work closely with all IT admins to set up various events though the year in different locations.

+ Participate in IT’s Community Outreach committee.

MINIMUM REQUIREMENTS

**Minimum education required of the position** .

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position

8+ years of relevant experience

Minimum knowledge, skills and abilities required of the position

None

Any certificates, licenses, etc. required for the position

None

\#LI-TR1

\#LI-HYBRID

**Primary Location:** Louisiana-New Orleans Louisiana : New Orleans || Texas : The Woodlands

**Job Function** : Information Technology

**FLSA Status** : Nonexempt

**Relocation Option:** No Relocation Offered

**Union description/code** : NON BARGAINING UNIT

**Number of Openings** : 1

**Req ID:** 119694

**Travel Percentage** :Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en\_US) to view the EEI page, or see statements below.

**EEO Statement:** The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

**Accessibility:** Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click **here ([email protected]?subject=Accessibility)** and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

**Additional Responsibilities:** As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf)

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact [email protected] to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

**Please note:** Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

**Job Segment:** Administrative Assistant, Executive Assistant, Secretary, Procurement, Supply, Administrative, Operations