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Description

We are looking for an experienced Executive Assistant to join our team on a contract basis in Santa Monica. This is a long-term maternity leave coverage that will start in August and last four to six months. This role requires a proactive and organized individual to provide comprehensive support to several executives, ensuring seamless operations and effective communication across the organization. The ideal candidate will thrive in a fast-paced environment and possess exceptional attention to detail. Notary license is required.

Responsibilities:

• Manage complex calendars and coordinate schedules using Microsoft Outlook.

• Facilitate the signing of legal documents by obtaining wet and electronic signatures from executives.

• Organize meetings and events, including logistics and preparation.

• Track reports, manage files, and document meeting minutes for reference.

• Handle expense reports by organizing and submitting them accurately.

• Arrange business travel, including itineraries and agendas, for executives.

• Conduct research and oversee special projects as requested by the executive team.

• Maintain strong relationships with external vendors and stakeholders.

• Provide general office support and act as a backup for the Executive Assistant team.

• Assist with occasional personal tasks, such as travel arrangements and entertainment reservations.

Requirements • A minimum of 5 years of experience in administrative or executive assistant roles.

• Bachelor's degree required.

• Active Notary Public certification for California.

• Proficiency in Microsoft Office Suite and other relevant tools.

• Exceptional written and verbal communication skills.

• Strong ability to work independently while maintaining a collaborative mindset.

• Proven aptitude for managing sensitive information with confidentiality and discretion.

• Highly detail-oriented with a commitment to meeting deadlines. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .