• Manager, Programs

    University of Miami (Coral Gables, FL)


    Current Employees:

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    The Rosenstiel School of Marine and Atmospheric Science Undergraduate Studies Department at the University of Miami has an exciting opportunity for a full-time Manager, Programs to work on the Coral Gables campus.

    Specific duties and responsibilities include:

    FACULTY (Mentors)

     

    + Design and create engaging learning activities and compelling training content that enhances faculty mentor needs

    + Creates supporting material/media (audio/video/etc.)

    + Facilitate training sessions and workshops for faculty advisors

    + Provide Pop-Up and Drop-In session on specific topic and/or for individuals

    + Serve as a primary contact and support for faculty mentors throughout their mentoring role

    + Remain knowledgeable on academic and non-academic areas, procedures, policies within the different schools as well as UM

    + Conduct a thorough assessment to identify learning gaps and training needs within the Rosenstiel faculty

    + Educate and assist new faculty hires with UM software, systems, procedures, and policies. Ensuring understanding and bridging the gap between graduate and undergraduate practices.

    PROGRAM

    + Develop and Present workshops for student cohort benchmarks regularly each semester

    + Providing training events for research and career development (i.e. Poster Symposium, Hollings, 411/412, etc.)

    + Manage program campaigns and communications for our students, Directors, and faculty mentors.

    + Oversee creating career building experiences for Rosenstiel Undergraduates

    + Serve as liaison between academic programs and Toppel career center

    + Participate and play an active role in school events and programs

    + Collaborate with Office Manager on Orientation efforts

    + Implement and oversee exit interview process with our graduating senior. Collecting data to reinforce a stronger program and better understanding of students’ goals beyond the U.

    + Create, employ, and document survey results of student transferring out of Rosenstiel.

    + Maintain and manage the Academic Standing process flagging system, providing guidance to mentor, director, and students.

    + Facilitate student outreach, volunteer, and internship opportunities within and outside Rosenstiel community; revitalize and formalize USOAR program

    + Create, maintain, and regularly update alumni database across programs and track student post-grad experiences

    + Coordinate program-wide meetings, take minutes, and communicate updates to curriculum and/or changes in UG policies with faculty, staff, and students as needed

    + Maintain database of all documents, communication, and information used for faculty and students for program campaigns and support.

    ADMINISTRATIVE

    + Support the Assistant Dean in collaborating with campus partners such as the Center for Academic Navigation and Success, Canes Central, RTUM, and Transitional Advising.

    + Provide and create reports for Assistant Dean and Directors to support departmental and program needs

    + Assist Directors with SACS accreditation data collection and processing

    + Maintain the DPR to reflect yearly updates to the curriculum

    + Maintain the information within our program student academic websites. Working closely with Directors to ensure accuracy and Office Manager for updates.

    + Participate in ongoing training and professional development programs

    + Meet with prospective families and students during the academic and summer months

    + Perform other duties as assigned related to the daily operations of the program

    + May be responsible for assigning, monitoring, and reviewing progress and accuracy of work; leading efforts and providing technical guidance on more complex issues.

    + Oversee implementation and administration of policies and procedures for p rogram.

    + Assure quality control and make recommendations for improvement of work methods and technology to increase productivity.

    + Oversee the assembly, compilation, and processing of routine and complex data and records for reports, studies, filing and storage.

    Minimum Qualifications

    Bachelor’s Degree in relevant field and 4 years of relevant experience.

    Knowledge, Skills and Attitudes:

    + Skill in completing assignments accurately and with attention to detail.

    + Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

    + Ability to process and handle confidential information with discretion.

    + Commitment to the University’s core values.

    + Ability to work independently and/or in a collaborative environment.

     

    The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

    Job Status:

    Full time

    Employee Type:

    Staff

    Pay Grade:

    A8