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Assistant Administrative Executive

Requisition ID: 13903

Location:

Chicago, IL, US, 60631

Pay Type: Salary

Estimated Wage Range $70,000 - $90,000/Annually

Company Overview

COMPANY OVERVIEW

Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.

As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we’re ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We’re in every construction market.

Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build _your_ ambition.

ABOUT THE ROLE

The Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring the timely flow of information to and from the executive office. The individual handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. In addition, they will be responsible for coordinating and preparing presentations and packets. This individual must be able to work with and bring together cross-functional coordination between programs and departments. The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment. S/he will be required to be available during regular business hours, evenings, and/or weekends, on occasion/as needed to provide support and assistance to the Executive team members.

WHAT YOU'LL ACCOMPLISH

+ Prepares, composes and initiates various documents, often confidential in nature, such as letters, correspondence, memoranda, reports, minutes, presentation materials and chooses the appropriate means of communications.

+ Coordinates the Executive’s calendar and ensures effective coordination and scheduling of appointments, meetings, and activities. Manage the Executive’s daily schedule.

+ Serves as the point person for all persons needing to contact the Executive while managing internal/external contacts. Handle confidential information in a professional and discreet manner.

+ Coordinate events as required, including staff functions, special events, conferences & workshops, etc. Ability to order lunch and catering for in-house meetings.

+ Schedules meetings, including some international, and handles travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas, and necessary contacts and country information.

+ Process and maintain expense reports for the Executive. Provides reports and data as required for various projects.

+ Reconciles departmental invoices and prepares them for payment.

+ Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.

+ Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

+ Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.

+ Supports other Executive Committee members, their departments, and other executive administrators as assigned.

+ Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.

+ other duties as assigned

WHAT WE’RE LOOKING FOR

**Education:** Bachelor's degree preferred

**Required Work Experience:** Minimum of 5 years

**Required Technical Skills:** Highly proficient in the following software programs: Word, /Excel/PowerPoint, Gmail.

**Travel Requirements:** 5%

Additional Requirements:

+ Action-oriented with a demonstrated high level of integrity and trust. When handling confidential information.

+ Extensive experience in the administrative preparation of board presentations.

+ Professional demeanor and ability to defuse emotional situations in a calm manner.

+ Experience working in an International arena is a plus.

+ Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment.

+ Ability to provide after-hours and flexible support.

+ Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit test.

WHAT WE OFFER

+ Competitive salary

+ Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings

+ Medical, Dental, Disability and Life Insurance

+ Holistic Health & Well-being programs

+ Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care

+ Vision and other Voluntary benefits and discounts

+ Paid time off & paid holidays

+ Paid Parental Leave (maternity & paternity)

+ Educational Assistance Program

+ Dress for your day

BUILDING INCLUSIVE WORKSPACES

At Amrize, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you’ll have the chance to build your ambition!

Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email [email protected] . This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process.

While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

**Nearest Major Market:** Chicago