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Information Systems Support Specialist- Anticipated Vacancy

Augusta , Maine , United States | SOS, Bureau of Motor Vehicles | Full-time | Partially remote

Apply by: July 15, 2025

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Position: Information Systems Support Specialist

Department:Office of Information Services – Bureau of Corporations, Elections and Commissions

Schedule:Monday–Friday, 8:00 AM – 5:00 PM

Job Class:0928

Salary: $22.82 – $31.61 annually(includes a 15% recruitment & retention stipend and is eligible for an additional 5% training stipend)

Closing Date: July 15, 2025

Join Our Team at the Department of the Secretary of State

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer significant benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?

We are looking for dedicated and collaborative individuals who thrive in a dynamic, growth-focused environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team.

About the Position:

We are seeking motivated candidates for the position of Information Systems Support Specialist in the Office of Information Services, supporting the Bureau of Corporations, Elections and Commissions (CEC). As an Information Systems Support Specialist, you will play a key role in supporting the technical infrastructure and processes behind the new Central Voter Registration (CVR) system, with a particular focus on user authentication and system setup.

You will assist with the original and ongoing authentication process for municipal users and CEC staff, ensuring access is secure, documented, and aligned with system protocols. You will also support internal IT operations, including issue tracking,hardware and software configuration, and implementing security procedures. This role is essential in maintaining the reliability and integrity of the systems that support Maine’s elections infrastructure—but does not serve as a direct help desk for municipal CVR technical issues, which are handled by elections staff.

What We’re Looking For:

+ Team Collaboration: Ability to work effectively within a team, contributing to shared goals and helping others succeed.

+ Communication Skills: Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.

+ Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies.

+ Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions.

+ Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.

+ Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions.

Key Competencies We Value:

+ Emotional Intelligence: Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.

+ Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect.

+ Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively.

+ Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance.

+ Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

In this role, you will:

• Provide technical assistance related to the setup and maintenance of authentication credentials for municipal and staff users of the Central Voter Registration (CVR) system.

• Collaborate with elections staff and OIS to ensure a secure and smooth onboarding process for new users.

• Track, log, and troubleshoot technical issues using the Track-IT ticketing system, particularly those related to system access or authentication.

• Install and configure system hardware, software, and communications equipment as needed.

• Implement and monitor system security measures, including backups and access controls.

• Support internal training and documentation related to system access, upgrades, or changes.

• Provide internal technical support and contribute to broader IT initiatives within the Office of Information Services.

Preferences will be given to candidates who have:

+ Experience providing IT support in a customer-focused environment.

+ Familiarity with elections-related systems or public sector IT environments.

+ Strong troubleshooting skills and the ability to communicate technical information clearly.

+ Experience training non-technical users on systems and software.

+ Demonstrated reliability, initiative, and professionalism in past roles.

Minimum Qualifications:

A high school diploma or general equivalencyANDdemonstrated experience in end user IT support.

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

Why Join Our Team?

No matter where you work across Maine state government, you’ll be part of a workforce that embodies our state motto—"Dirigo" or "I lead"—providing essential services to Mainers every day. We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

+ Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).

+ Retirement Plan: The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

Contact information:

Questions about this position should be directed to Matthew Dudley [email protected]

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print oneHERE (https://www.maine.gov/bhr/state-jobs/application-process) or contact our office at 207-441-4512. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Secretary of State Office of Human Resources, 29 State House Station, Augusta, ME 04330 or faxed to207-624-9313. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job, and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in different ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation, or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step and want to feel good about what you do, we’d love to hear from you. Please note that reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.