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Administrative Coordinator 4

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Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Pineville, LA

Job Type

Classified

Job Number

PSSC 25-68 JD

Department

LDH-Office for Citizens with Development Disabilities

Opening Date

07/02/2025

Closing Date

7/7/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

PSSC 25-68 JD

Pinecrest Supports and Services Center - Supporting Individuals with Disabilities Since 1921

Mission: We Support the quality of life for all people

Vision: We support the quality of life for all people by promoting choice, diversity, and community involvement

Pinecrest Supports and Services Center is an Equal Opportunity Employer

There is no guarantee that everyone who applies to this posting will be interviewed.

An ideal candidate will possess the following competencies:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ Acting Decisively: The ability to make decisions quickly and effectively.

+ Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

+ Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time.

+ Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

Provides administrative support to Nursing Services: Serves as direct Administrative Coordinator to Assistant Director of Nursing (ADON). Specific duties include, but are not limited to: keeping appointment schedules, prepares travel documents, issues directives to others on his/her behalf, and relieves the ADON of administrative matters. Serves as communication point of entry for nursing department and communication liaison with other departments, vendors, and families. Duties include responding to inquiries verbally and in writing concerning agency and department functions, and documenting and filing appropriate correspondence reports. Performs advanced clerical and stenographic duties. Duties include composing and typing correspondence for the nursing department, preparing memorandums and directives based on administrative decisions, and proofing a variety of materials and data for completeness, accuracy, and adherence to agency and department specific standards. Maintains personnel files for employees in the nursing department. Receives initial personnel documents (such as Continuous Performance Management (CPM) } forms, PAR {Personnel Action Request} forms, etc.) and reviews for compliance. Coordinates with nursing management staff to make corrections and resolve discrepancies. Prioritizes and provides appropriate professional staff with data to maintain compliance with policies and procedures of LDH (Louisiana Department of Health), OCDD (Office for Citizens with Disabilities), PSSC, and the nursing department. Compiles information from various sources and prepares specialized reports, then formats said reports according to department standards. Facilitates nursing departmental meetings by sending invitations to pertinent staff, prepares agendas, secures meeting rooms, transcribes minutes, and disperses said minutes to pertinent staff. Determines property and equipment needs and prepares purchase requisitions (PUR) for supplies and equipment.

Provides specialized communication duties to Nursing Services: Independently reviews, compiles, and distributes 24 Hour Nursing Reports. Prepares and distributes reports for Hospital/Observation Unit admissions and discharges. Collects and compiles raw data, inputs data into multiple databases, creates appropriate reports, distributes these reports to relevant departments and departmental managers. Prepares and distributes staff in-service training documents for all nursing staff. Tracks completion of training, and generates reports of all education documents for the nursing department. Sorts and distributes incoming and outgoing department mail.

Serves as Human Resources (HR) point of entry liaison for Nursing Services: Coordinates with HR and receives incoming job applications for the nursing department. Performs initial preliminary review of job applications for compliance with departmental minimum requirements and relays applications and recommendations to nursing DON/ADON Independently contacts applicants and coordinates interviews for open positions and/or promotional opportunities. Completes PAR's for new hires, promotions, and interdepartmental transfers. Reviews verification of nursing licensure for potential applicants, new hires, and current nursing department staff, and communicates findings to appropriate members of nursing management.

Serves as the Safety Coordinator for Nursing Services in conjunction with PSSC Facility Safety and Emergency Preparedness Coordinator: Facilitates all nursing department safety meetings and inspections. Coordinates fire drills and safety inspections in the Observation Unit and medical office areas. Tracks quarterly safety meetings and inspections by recording and maintaining a database of completion dates. Prepares and prints reports as requested by PSSC Facility Safety and Emergency Preparedness Coordinator and/or other agency personnel. Performs other duties as assigned by Supervisor/Administrator to support the Agency and/or the people we serve.

Position-Specific Details:

Admin Coordinator 4

Position is located with Nursing Services

Shift: 8:00am – 4:30pmPass Days: Saturday & Sunday

This position may be filled by Probation, Promotion, Demotion, Lateral Transfer or Detail to Special Duty. Preference may be given to permanent classified employees of Pinecrest Supports and Services Center.

List ALL prior employment - you will not be qualified based on job title alone, you must describe your actual duties. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

Pinecrest Supports and Services Center is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf (Download PDF reader)

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted and should not be attached in lieu of completed education and experience sections on your application.

For further information about this vacancy contact:

Jeanette Deville, Human Resources Analyst C

Pinecrest Supports & Services Center

Pineville, Louisiana 71360

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

PSSC - Are you currently employed with Pinecrest Supports and Services Center?

+ Yes

+ No

02

PSSC - Have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

+ Yes

+ No

03

PSSC - If "YES", give the law enforcement authority (city, police, sheriff, FBI, etc.) the offense, place, and disposition of case. If this question does not apply to you, enter N/A.

04

PSSC - Incomplete applications will NOT be considered! Have you listed ALL prior employment (entire work history starting after High School or College) with complete name of all employers (no abbreviations), your job title, complete address & phone number of each employer? Failure to fully complete the education and work history sections of the application can result in an applicant being hired the lower level of the position in which any are applying.

+ Yes

+ No

05

PSSC - You will be selected for interview based on your application. Explain any gaps in employment of 3 months or longer (Example: January /1999 – May /1999 = caring for a sick parent, etc...). If this question does not apply to you, enter N/A.

+ Yes

+ No

06

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

07

ADi: Explain your rating by providing specific and relevant examples in the box below.

08

AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ 1= I have no experience and/or am uncomfortable acting with ethics and integrity

+ 2= I have limited experience or require assistance to act with ethics and integrity

+ 3= I can act with ethics and integrity

+ 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

09

AEI: Explain your rating by providing specific and relevant examples in the box below.

10

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ 1= I have no experience and/or am uncomfortable demonstrating accountability

+ 2= I have limited experience or require assistance to demonstrate accountability

+ 3= I can demonstrate accountability

+ 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

11

DA: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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