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*Please Note:*All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number, and a description of duties performed.*/To receive Military Employment preference, a copy of the DD Form 214 (member #1 not accepted),NAForm13038,VASummaryBenefitsLetter,oraDDform1300mustbeprovidedbefore an interview can be extended./College transcripts, licenses, certifications, etc. must be provided before an interview can beextended. If thisinformation is not provided prior tothe interview,your application may be rejected because it is incomplete. Attaching documents to the application is preferred.*Resumes do not take the place of this required information.

*Askillstestwillberequiredatthetimeoftheinterview.*

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*To learn more about TVC Employee Benefits, please click on this**link**.*

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*Submitted Through Work in Texas: *

Work in Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile:CAPPS Recruit

*General Description:*The legalassistant willperformcomplex(journey-level)legalassistantwork.This position reports directly to and supports the agency General Counsel. The work involves performing a varietyofroutineandnon-routinelegalsupportfunctionsforallprogramsanddivisionsoftheagency. The legal assistant is required to effectively communicate with executive management, directors, employees, and commissioners. The legal assistant must possess the ability to think critically and communicate effectively regarding a variety of legal and agency matters. The legal assistant must be comfortable working under general supervision, with moderate latitude for the use of initiative and independent judgment.

*/Thisisnotahybridposition./*

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*EssentialDutiesandResponsibilities:*

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• PublicInformationAct/OpenRecordsRequests:

o ProcessincomingPublicInformationActrequestssubmittedtotheagency.

o CommunicatewithTVCstafftoobtaintimelyresponsestoPublicInformationrequests.

• Performdutiesrelatedtoadministrativerulemakingrequirementsinaccordancewiththe Administrative Procedure Act.

• OpenMeetings:

o CoordinatetimelynoticeofallTVCopenmeetingsinaccordancewiththeTexasOpen Meetings Act.

o CommunicatewithTVCstafftoobtainnecessaryinformationrelatedtoOMAnoticesfor Commission and committee meetings.

o ProperlyuploadnoticestoSecretaryofStatewebsite.

o ServeasaTexasRegisterLiaisonfortheagency.

• RecordsManagement:

o Collaborateeffectivelywithteamstoensurethattheagencyisfollowingitsrecord retention schedule.

o Maintaindispositionlog,provideguidancetostaff,assistwithrecordsretention schedule amendments, and recertification.

o Analyzeandunderstandtheagency’srecordretentionschedule.

o AssistRecordsManagementOfficerwithdutiesrelatedtoadministeringtheagency’s records retention schedule and records management plan.

o Assistwiththedevelopmentofrecordretentiontraining.

• AdvisoryCommittees:

o Prepareannualformsfornewandreappointedcommitteemembers.

o Assistinpreparingtrainingforadvisorycommittee.

• Researchandanalyzestateandfederalstatutes,caselaw,regulations,rules,advisoryopinions, policies, and guidelines regarding issues affecting veterans, TVC, or its staff.

• AssistGeneralCounselwithlitigationcasesinvolvingtheagencyoritsemployees.

• AssistGeneralCounselincreatingtrainingpresentations.

• Performotherdutiesasassigned.

*MilitaryCrosswalkinformation:*

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf

*MinimumEducation:*Graduationfromanaccreditedfour-yearcollegeoruniversity.Experienceand education may be substituted for one another.*College Transcripts are required and must be provided before an interview can be extended, it is preferred they be attached to the application.*

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*MinimumExperience:*Three(3)years’offull-timeexperienceasaparalegal,legalassistant,orlegal secretary (preferably for aStateof Texasgovernmentagency or institutionof higher education).

*AdditionalRequirements*:

• AvalidTexasDriver’sLicensemustbeprovidedwithin90daysofhire.

• Copyofeducationtranscripts,paralegaltrainingcertificateand/orproofofcertification,as applicable, must be submitted with the State of Texas Employment Application before an interview can be extended.

*PreferredExperienceandQualification:*

• ExperiencewithStateofTexasgovernmentagencyorinstitutionofhighereducationpreferred.

• KnowledgeofVeteransprogramsandrelevantstateandfederallaws.

• Certification as a Legal Assistant or Paralegal through the National Federation of Paralegal Associations(NFPA)ortheNationalAssociationofLegalAssistants(NALA)orthroughtheTexas Board of Legal Specialization (TBS). (NOTE: Proof of certification required with application, ifapplicable).

• HonorablydischargedVeteranispreferredbutnotrequired.

• Certificatefromaprogram/courseofstudyforlegalassistants.

*Knowledge,SkillsandAbilities:*

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• KnowledgeoftheTexasPublicInformationAct.

• KnowledgeoftheTexasOpenMeetingsActandpublicnoticerequirements.

• KnowledgeoftheAdministrativeProcedureActandrulemakingprocedures.

• Knowledgeoflegalterminology,legalresearchmethods,andonlinelegalresearchtools.

• KnowledgeofTexasRegisterandTexasRegisterLiaisonduties.

• KnowledgeofStateofTexasrecordsmanagementprocedures/TexLinx.

• Knowledgeofthelegislativeprocess.

• Knowledgeofadministrativeorgovernmentlaw.

• SkillinMSOffice365,MSTeams,Adobe,SharePoint,andOneDrive.

• Skillindraftinglegaldocumentsandmemos.

• Skillinresearching,comprehending,andexplainingpreviouslyinterpretedlaws,rulesandregulations.

• Skillinhandlingmultipletasks,prioritizingandmeetingdeadlines.

• Skillinfilingandorganizingfilesanddocuments.

• Skillinproofreadingandcitationchecking.

• Abilitytoworkefficientlyandindependently.

• Abilitytoanalyze,exercisesoundjudgment,andeffectivedecision-making.

• Abilitytocommunicateeffectivelyinpersonandinwritingwithexecutivemanagement,staff and external stakeholders.

• Abilitytopayattentiontodetail.

• Abilitytoadapttoshiftingpriorities.

• Abilitytomaintainconfidentialityofsensitiveand/orprotectedinformation.

• Abilitytocomplywithallagencypoliciesandprocedures,includingthosepertainingtoethics and integrity.

*Environmental&PhysicalConditions:*

Normal office work environment, mostly sedentary in nature. May involve walking; standing; remaining stationaryforlongperiodsoftime;pullingandpushing;kneeling,stooping,andbending;andsafelylifting and carrying items weighing up to 30 pounds. Work involves extensive telephone usage and repetitive hand/wrist/finger motions while using the computer.

*NotestoApplicants:*

*ToreceiveMilitaryEmploymentpreference,applicablesourcedocumentsmustbeprovidedbeforean interview can be extended. Attaching documents to the application is preferred.*

*Collegetranscripts,licenses,certifications,etc.mustbeprovidedbeforeaninterviewcanbe extended. Attaching documents to the application is preferred.*

*Ifyourequireanyreasonableaccommodationfortheinterviewprocess,pleaseinformthehiring representative who calls to schedule your interview.*

*Thispositionhasbeendesignatedasasecuritysensitiveposition.Acriminalbackgroundinvestigation will be conducted on the final candidate for this position.*

*DUETOTHEHIGHVOLUMEOFAPPLICATIONS,WEDONOTACCEPTTELEPHONECALLS.APPLICANTS SCHEDULED FOR INTERVIEWS WILL BE CONTACTED.*

*Veterans Information: The Texas Veterans Commission is committed to hiring Veterans and is proud toemploythehighestpercentageofVeteransamongallstateagencies.Additionalinfomayapplyvia the job posting.*

*ANEQUALEMPLOYMENTOPPORTUNITYEMPLOYER:*

The Texas Veterans Commission does not discriminate on the basis of person’s color, race, national origin,gender,genderidentity/genderexpression,sexualorientation,maritalstatus,disabilityreligion, or age in employment or the provision of services.

**Job:** **Office and Administrative Support*

**Organization:** **TEXAS VETERANS COMMISSION*

**Title:** *TVC - Legal Assistant (Legal Assistant II)*

**Location:** *Texas-Austin*

**Requisition ID:** *00050979*