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Req #: 247635

Department: Orthopaedics and Sports Medicine

Appointing Department Web Address: https://orthop.washington.edu/patient-care/hand/hand-fellowship-program.html

Job Location Detail: Office is located at UWMC-Roosevelt Telework available (up to 2-days)

Posting Date: 07/07/2025

Closing Info:

Open Until Filled

Salary: $5,150 - $6,200 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Program Operations Specialist (Hand) is responsible for managing all aspects of the ACGME accredited Hand Surgery Fellowship Program in the Department of Orthopaedics & Sports Medicine.

POSITION PURPOSE

The UW Hand Surgery Fellowship is a 12-month program consisting of four fellows. The goal of the program is to teach the basic science related to the normal function of pathology of the upper extremity, peripheral nervous system, and microcirculation. Candidates participating in this program are expected to master a clinical knowledge of the basic diagnosis and treatment methods in Hand Surgery, both rehabilitation as well as surgical treatments.

Management of the Hand Surgery Fellowship involves but is not limited to: in collaboration with the faculty Program Director, set goals & objectives; independently allocate resources (e.g. financial, personnel) based on these objectives; use specialized knowledge of UW, School of Medicine (SOM), GME, and ACGME policies and procedures to establish Program specific policies, methods, and procedures; attend UW GME and national Hand Society and/or ACGME meetings as a representative of the program. Ensure the ongoing success and accreditation of the Hand Surgery Fellowship by: enforcing the compliance of all faculty and fellows on all accreditation-related activities; leading annual program evaluation meetings to review and revise competency-based curriculum goals and objectives; and writing GME and ACGME compliance action plans and annual updates. Participate in the NRMMP Hand Surgery Match Program in the selection of Hand Fellows.

The Program Operations Specialist (Hand) is also responsible for community outreach and engagement for the Program, which includes managing the annual Hand Course, which is attended by 250+ providers from throughout the community. The person in this position will also provide research management for the Hand faculty and fellows. Research support includes: research grant submissions, manuscripts, abstracts, presentations and grant budgetary management.

Position Complexity:

The Program Operations Specialist (Hand) is responsible for ensuring both the continuing success and accreditation of the Hand Surgery Program. Therefore, the person in this position must use specialized knowledge of the Program as well as ACGME and UWGME accreditation policies and procedures in order to continuously evaluate whether or not Program goals and objectives are being met. If they are not, the Program Operations Specialist must develop new strategies for meeting them within a short time frame, given the 12-month nature of the Fellowship Program.

In addition, fellows rotate at multiple, geographically dispersed, locations, including: Harborview Medical Center (HMC), University of Washington Medical Center (UWMC), UW Medical Center - Northwest and Seattle Children’s Hospital. In order to ensure Program success, the person in this position must have in-depth knowledge of the often unique operational and credentialing policies at each site of practice – as well as the national (e.g. ACGME, NRMMP Hand Surgery Match Program), University of Washington (UW), School of Medicine (SoM), Departmental, UW GME, UWP, and Workday/ISC procedures, policies, and regulations governing Fellowship appointments.

Position Dimensions and Impact to the University:

The Program Operations Specialist supports the UW’s and Department’s dedication to education, research, and community service. Education, through the training of future generations of orthopaedic surgeons; Research through the management and coordination of the Hand faculty & fellows research interests; and Community through the execution of the annual Hand Course, which is attended by 250+ domestic and international clinicians.

The Program Operations Specialist is responsible for administering research grants with an annual total award amount of approximately $100K, as well as managing the revenue from the annual Hand Course ($52K).

DUTIES AND RESPONSIBILITIES

Manage the Hand Surgery Fellowship Program (70%)

+ In collaboration with the faculty Program Director, set goals & objectives for the Hand Surgery Fellowship Program. Independently allocate and manage resources (e.g. financial, personnel) based on these objectives; use specialized knowledge of UW, School of Medicine (SOM), GME, and ACGME policies and procedures to establish Program specific policies, methods, and procedures to ensure program goals are achieved. Lead annual program evaluation meeting and review and make recommendations for revision of competency-based curriculum goals and objectives.

+ Fellow Selection/Onboarding: Manage the NRMMP Hand Surgery Match Program in selection of Hand Fellows: oversee interviews, organize fellowship applications, compile fellowship candidate score results, and entry into NRMP Match Program. Manage all aspects of on-boarding Fellows, including credentialing for hospital privileges and arranging hospital rotation schedules at all sites (e.g. UWMC, HMC, SCH, UWNW). Must have in-depth knowledge of institutional (UW), SOM, GME, UWMedicine IT, Department, and hospital/clinical policies and compliance regulations regarding the onboarding and offboarding of clinical Fellows.

+ Accreditation: Administer and ensure full compliance of all faculty and fellows on all accreditation-related activities. Carry out complex program activities to determine consistency and fulfillment of fellowship training program goals and objectives. Responsible for ensuring graduating surgeons meet all requirements for their specialty. Write GME compliant action plan and APE meeting summary annually. Compile and maintain accreditation materials including writing ACGME’s annual ADS program update. Attend UW GME program administrator meetings as the representative of the Hand Fellowship Program and national Hand Society and/or ACGME meetings every 3 years.

+ Supervise seasonal student assistant including job training and monitoring and approving workday hours.

+ Other Program related duties as assigned (e.g. monitoring Fellow duty hours in MedHub, create MedHub schedules, approving away dates)Hand Course/Community Engagement (20%)

+ Manage the annual UW Hand Course, which is attended by 550+ clinicians from throughout the region. Management includes, but is not limited to: establishing and monitoring the annual budget, overseeing marketing, managing event communications, design and update course website, arranging speaker travel accommodations, designing promotional material, registering participants, securing event space, etc.

+ Design & manage outreach activities and events, professional education, continuing medical education course and speaker series.

+ Manage the UW Hand website, ensuring content is current and consistent with objectives and branding standardsResearch Management (10%)

+ Provide research management and coordination for rotating Fellows and three faculty members within the hand service. Manage grant submissions, manuscripts, abstracts, and presentations. Administer research budgets, ensuring compliance with UW, SOM, OSP, and sponsor guidelines. As necessary, coordinate study recruitment as well as the ordering and logistical coordination of study materials and specimens. **MINIMUM REQUIREMENTS** Bachelor’s in a business-related field (e.g. business administration, communications) or a liberal art (e.g. english literature, humanities, social studies)At least 2 years of experience in program or project management in an academic or clinical environment **ADDITIONAL REQUIREMENTS**

+ Proven organizational skills which highlight ability to develop, use and maintain systems to track information and materials.

+ Proven administrative and problem-solving skills.

+ Excellent oral and written communication skills

+ Ability to take initiative and work independently with a high degree of reliability, accuracy and productivity.

+ Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.

+ Proven track record in exercising discretion and independent judgment effectively in decision-making processes.

+ Ability to work across multiple levels of an organization to achieve results.

+ Ability to interpret and communicate to others complex policies and procedures.

+ Computer proficiency with spreadsheets, word processing and databases in a Windows/Mac environment. **DESIRED QUALIFICATIONS**

+ Knowledge of GME (Graduate Medical Education) and/or ACGME policies and procedures

+ Project management experience **CONDITIONS OF EMPLOYMENT** The Program Operations specialist may need to work more than 40hrs/week during high-volume times of the year, and will regularly work outside of normal working hours in order to attend meetings, orientations, and program events. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.