• Administrative Associate V

    Texas A&M University System (San Antonio, TX)


    Job Title

     

    Administrative Associate V

     

    Agency

     

    Texas A&M University - San Antonio

     

    Department

     

    Department Of Educator & Leadership Preparation

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    San Antonio, Texas

     

    Job Type

     

    Staff

    Job Description

    This position is responsible for maintaining office records including faculty files, purchasing, and budgeting; travel requests and vouchers; enrollment data, and faculty course load information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners; taking meeting minutes; and compiling reports that may be required by university administration or external agencies.

    Responsibilities:

    + Maintains records related to the activities of the department.

    + Budgetary Processes such as payroll and budget transfers.

    + Screens calls and makes appointments for the Department Chair.

    + Handles correspondence and prepares reports and contracts.

    + Maintains office equipment and assists in acquiring supplies for department needs.

    + Maintains active files and assists in the processing of related program information.

    + Assists with correspondence and maintenance of hiring files.

    + Assists in the preparation of travel requests and vouchers.

    + Prepares workload reports.

    + Verifies schedules.

    + Performs other duties as assigned.

    Required Education and Experience:

    + High School Diploma or equivalent combination of education and experience.

    + Five (5) years of experience in related field.

    Knowledge, Skills and Abilities:

    + Knowledge of word processing, spreadsheet, and database applications.

    + Knowledge of accounting and budgeting for department.

    + Ability to multitask and work cooperatively with others.

    + Excellent written communication, analytical, interpersonal, and organizational skills.

    + Ability to work in a high stress environment.

    + Ability to work with sensitive information and maintain confidentiality.

    + Ability to work independently once given a project.

    Applicant Instructions:

    Please make sure to provide the following documents:

    + Cover Letter

    + Resume / CV

    + Professional References

    For detailed instructions on how to apply for any position on our website, please use the following link:

    http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

    Summary of Employee Benefits:

    www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

     

    Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

     

    Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.

     

    In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.