• Executive Administrative Assistant

    Aston Carter (Santa Barbara, CA)


    Job Title: Executive Administrative AssistantJob Description

     

    The role of the Executive Administrative Assistant involves assisting the CEO with daily administrative tasks. This includes managing schedules, preparing correspondence, itineraries, and agendas, as well as compiling documents for meetings. The position requires comprehensive support for Board of Directors, Committee, and internal meetings, involving scheduling, logistics, agenda drafting, material preparation, and minute-taking. Additionally, the assistant coordinates Board orientation and compliance documentation and supports the CEO in meeting preparations and follow-ups.

    Responsibilities

    + Provide comprehensive meeting support for Board of Directors, Committee, and internal meetings, including scheduling, logistics, agenda drafting, material preparation, and minute-taking.

    + Prepare meeting rooms, ensure the availability of audiovisual equipment, and arrange necessary materials and refreshments.

    + Coordinate documentation and processes for Board orientation and compliance.

    + Assist and support the CEO in preparing meeting materials, tracking meeting progress and follow-up items, and preparing correspondence.

    + Support Administration and clinics with various projects, data analyses, and evaluation processes to improve efficiency.

    + Propose and implement improved processes for streamlined efficiencies.

    + Gather, review, and compile information to prepare accurate and comprehensive reports.

    + Work closely with the CEO to keep him informed of upcoming commitments and responsibilities.

    + Serve as the primary contact for the company, establishing rapport with team members, clients, and visitors.

    + Set up Zoom Meetings and Interviews for the CEO and Core Team.

    + Answer and direct telephone calls, relaying important information appropriately.

    Essential Skills

    + Proficiency in Microsoft Office, including Outlook, Excel, and other administrative tools.

    + Strong administrative support skills.

    + Experience in calendar management.

    Additional Skills & Qualifications

    + Strong data entry skills.

    + Excellent communication and interpersonal skills.

    Work Environment

    The position is based in an office environment. The candidate must be willing to travel to different sites within the vicinity as needed. This role offers a contract-to-hire opportunity with potential for long-term growth.

    Pay and Benefits

    The pay range for this position is $28.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Santa Barbara,CA.

     

    Application Deadline

     

    This position is anticipated to close on Jul 21, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.